Job Posting for Transportation Admin Assistant at Alpine Food Distributing, Inc.

Administrative support of the efforts of the Transportation Department. Handles a large volume of paper and electronic files and documents, such as driver paperwork, invoices, licensing, etc. Assists the Transportation and Operations Manager with tasks and projects as assigned and necessary.

Essential Position Functions:

Schedule appointments for drivers
Input freight orders
Check and sort paperwork as drivers return.
Create freight invoices
Organize and maintain document files as needed
Coordinate check in calls from drivers and communicate delays to customers
Manage all taxes and licensing relating to transportation
Maintain brokerage compliance
Research and distribute proof of delivery requests
Follow up on tracing calls
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing

Knowledge, Skills & Abilities:

Ability to multi task and work in a team environment
Proficiency in Outlook, Word, and Excel
Knowledge of dispatch software (Not required but preferred)
Accuracy and attention to detail required.
Possess problem solving and decision-making skills.
Ability to communicate effectively verbally and in writing.
Ability to follow verbal and written instructions.

Education & Experience:

Minimum 2 years’ experience in administrative support preferably in the transportation industry
Billing experience

Special Skills (if applicable):

Flexible – able to manage constant interruptions, changing schedules and tasks
Patience and empathy for customer and team needs
Desire to contribute to a positive culture and be a member of a cohesive team.
Desire to learn and advance
Drive to exceed the expectations of internal and external customers

Physical Demands:

Regularly required to sit; use hands, fingers, handle or feel; reach with both arms and hands, talk and hear
Able to focus; use close vision
Able to work in an open office environment with usual voice level noise and stay focused on duties.

Work Environment:

Work performed in a shared, collaborative office environment, managing frequent distractions and elevated noise levels at times. Sitting for long periods of time, with standing work station as an option.

Supervision:

This position has no direct Supervisory responsibility.
This position receives Supervision depending upon the assignment. In some cases, Supervisor outlines steps involved in completing assignments or standard procedures are available to enable the employee to work in a routine fashion. The end results of this work are sometimes checked.

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Salary.com Estimation for Transportation Admin Assistant in Milwaukie, OR

$76,047 - $102,453

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Transportation Admin Assistant

Job Posting for Transportation Admin Assistant at Alpine Food Distributing, Inc.

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