What are the responsibilities and job description for the Shipping Coordinator position at Alpine Silica?
General Overview: Responsible for checking-in, checking-out, and coordinating the overall loading of customers’ trucks through the use of bills of lading (BOLs) for shipments. Will be in constant contact with customers, dispatch and sales via email and telephone regarding orders. Basic communication and computer processing skills used on a daily basis.
Responsibilities:
- Receive (check-in) customer trucks.
- Utilize Microsoft Excel for data entry.
- Match customers’ purchase orders to ours.
- Dispatch trucks to proper loadout.
- Ensure customers are loaded with correct order (proper sand grade).
- Record the weights (check-in weight and check-out weight) of each truck upon check-out. (Loadout takes weights; Shipping records.)
- Clear (check-out) trucks once loaded.
- Be mindful of silo inventories and schedule trucks accordingly based on silo levels, as it pertains to proper Production Planning.
- File bills of lading (BOLs).
- Ensure proper scheduling. Have constant flow but do not overbook. Avoid “demerge.”
- Ensure efficiency of check-in/check-out process—process needs to be completed in a timely manner.
- Work closely with Lab/Loadout regarding coordination of orders, loading trucks and processing BOLs for shipments.
- Create/run End-of-Day (EOD) Reports.
- Perform other duties as assigned.
Other Requirements:
- High School diploma or equivalent.
- Basic computer processing skills required including use of Microsoft Excel.
- Some previous work-related skill, knowledge, or experience preferred, including dispatching skills, and BOL knowledge.
- Must work independently and as a member of team.
Mental and Physical Requirements:
- Able to read, speak and write in English.
- Strong physical and mental health to maintain demanding, fast-paced workload.
- Able to work under stressful conditions at times.
- Develop specific goals and plans to prioritize, organize and accomplish work.
- Develop constructive and cooperative working relationships (colleagues and clients) and maintain them over time.
- Strong work ethics of integrity and honesty; strives for excellence in all activities employing accompanying communication.
- Dependable, reliable and capable of fulfilling responsibilities.
- Regularly required to sit or stand, reach and move about the facility.
- Sensitive to confidential information (sales).
This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and is subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.
Salary : $35,000 - $44,300
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