Assistant Project Manager

Job Summary:  Responsible for assisting management in the general business operations of the company by directing and overseeing the operations and activities of assigned projects.  The overall goal of the Assistant Project Manager is to ensure the project is completed safely, on schedule, within budget, and which attains or exceeds profit goals, while promoting and enhancing client relationships and the company’s image. 

Essential Duties and Responsibilities:

The Assistant Project Manager will be primarily involved with performing the following duties and responsibilities:    

• Use discretion and independent judgment and professional skills to perform daily duties and to resolve project operations issues.
• Ensure the quality completion of projects on time and within the allocated budget.
• Perform a qualitative review of all contract documents for potential conflicts or interpretation issues to mitigate risk, reviews design documents for compliance to specifications and contract, subcontract documents for scope completeness, and all project plans, scopes, submittals and shop drawings for specification compliance and design/constructability issues.
• Work with Superintendent to facilitate the project construction process and coordinating staff activities to assure achievement of goals regarding project budget, schedule, safety standards, and quality control/assurance standards.
• Possess a strong working knowledge of all project plans, specifications, owner contract, subcontracts, purchase orders, daily correspondence, shop drawings, submittals, and all other project related documents.
• Lead or participate in the response to Requests for Proposals (RFPs), working through site investigation and preliminary design.
• Assess the requirements of a project, break a project into tasks, and determine scope of work, budget and staffing needs.
• Prepare project specifications and estimates.
• Prepare Invitations to Bid (ITBs) and solicit competitive trade proposals.
• Ensure all applicable subcontractors are approved through Alston Construction’s prequalification system (SPERS).
• Assemble the design team – architect, structural engineer, civil engineer, and others as needed.
• Draft and award subcontracts, purchase orders and change orders.
• Create, maintain and monitor a detailed master project schedule, incorporating actual task start and finish dates and provide timely and accurate reports to determine if work is in accordance with the requirements of the contract, is on schedule and within budget.
• Proactively take steps to avoid potential issues that may arise throughout the construction of the project. When issues do arise, respond to and resolve in a timely manner and keep necessary documentation and log of issues that might result in claims or disputes, and escalate unresolved issues promptly.
• Compile and maintain information required to complete project status reports, to include staff-hours expended, percentage of job completions, job costs, progress of subcontractors, earnings, billings, etc.
• Coordinate substantial completion, including proper owner training for essential equipment installed, O&M Manuals, punch list preparation and other paperwork.
• Coordinate final acceptance, including punch list completion, commissioning, and warranties.
• Provide value engineering.
• Conduct site visits/field investigations as required.
• Develop and maintain trust and confidence of clients; maintain close contact with client to advise of the status of the project and to resolve all project questions, such as design requirements, completion requirements, and billings.
• Promptly identify changes in project scope and notify client accordingly; prepare change orders and submit to client.
• Facilitate monthly owner billings; review subcontractors’ pay requests for completeness and process in a timely manner.
• Create and foster collaborative and effective subcontractor and project team relationships.
• Communicate with Operations Manager/Director and/or VP/GM regarding job progress, status, difficulties, and issues. This includes reviewing all design changes, pending or anticipated alterations to the contract, extra work requests, and any other factors that may significantly affect the project.
• Lead and/or participate in client presentations and project meetings (e.g., coordination meetings, subcontractor safety preconstruction meetings, meet with client representatives to discuss construction status and activities, weekly subcontractor meetings, etc.).

This position will also require performance of the following duties:

• Coordinate documents for submittal to reviewing agencies.
• Complete and retain all required project documentation (hard copies and electronically, via CMiC) as per policies and procedures and maintain current project data in CMiC for accurate reporting.
• Ensure proper document control and record keeping.
• Submit close-out documents, including as-built drawings.
• Participate in applicable corporate meetings and forums.
• Advise VP/GM of possible new work opportunities with existing or new clients.
• Other duties as assigned.

Safety:

• Comply with all safety policies, report suspected safety concerns, make recommendations for enhancements to the safety program, and visibly support and uphold the company’s strong safety culture.
• Assist Superintendent with ensuring all construction activities are conducted in a safe, clean and orderly working environment and ensure job site compliance with the Injury and Illness Prevention Program (IIPP), including communication to subcontractors, addressing job site issues and documentation of any IIPP events in adherence with the Company’s IIPP manual.
• Remain current in all company required safety training and certifications.
• Acknowledge and celebrate safe behaviors and actions of others.

Personal:

• Understand and work within the accepted ethical standards of the company.
• Proactively support and encourage diversity on projects and team. Visibly support and promote fair and equal treatment and opportunity for all.
• Remain current in all company required training and certifications.
• Stay abreast of changes in the industry, best practices, and other industry information by appropriate reading, meetings, conferences, networking, etc.
• Continuously find ways to take on challenges, increase skills and capacity, and improve knowledge and performance.

Education, Experience, and Licensing/Certifications:

• Degree in Construction Management, Engineering or related field.
• Minimum of 3-5 years of experience successfully managing all phases of a construction project for a general contractor.
• An equivalent combination of education and experience will be considered.
• Design-build experience on relevant project types.
• Valid State-issued driver’s license and satisfactory driving record and vehicle insurance which meets Alston Construction’s liability coverage requirements.
• OSHA 30-hour Certification.
• First Aid/CPR Certification.

Knowledge, Skills and Abilities Required:

• Excellent project management skills (including critical path method); ability to deliver a quality project on schedule, within budget, and to the client’s satisfaction.
• Ability to maximize profitability and successfully balance the needs and expectations of the client while maintaining the Firm’s standards and reputation.
• Ability to exercise initiative and work well with discretion and sound independent judgment with minimal supervision, as well as in a team environment.
• Thorough understanding of all local, state, federal (including OSHA), and company safety and environmental regulations, codes, and requirements related to the construction industry; ability to impart knowledge to others.
• Ability to read and understand drawings, specifications, maps, surveys, mechanical and electrical sheets, project schedules, cost reports, and other construction documents; understanding of contract provisions which address scope of work and design criteria.
• Good knowledge of all sub trades and their relationship and impact on each other.
• Ability to define problems, collect data, establish facts, draw valid conclusions, and make timely decisions.
• Creative problem-solver; willing to try several approaches when initial solution fails.
• Excellent skills in organization, time management, planning, and prioritization.
• Proactive and readily adaptable to changing conditions or demands and ability to work well under pressure and with tight deadlines.
• Strong mathematical and analytical skills.
• Effective communication skills (written and verbal) and presentation skills.
• Professional demeanor and effective interpersonal skills; ability to successfully interface with and to maintain good working relationships with clients, co-workers, managers, subcontractors, vendors, and others.
• Ability to effectively handle stress.
• Ability to estimate costs associated with technical tasks.
• Good negotiation skills.
• Proficiency in computers and applicable software programs, to include Word, Excel, Outlook, and CMiC.

Physical Requirements:

• Frequently required to sit, stand, walk, and reach.
• Occasionally required to stoop, kneel, crouch, climb or crawl.
• Occasionally lift 10 lbs.
• Extensive computer use and reading from documents and computer. Specific vision abilities include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
• Willingness and ability to work extended hours and flexible schedules, including evenings and weekends.
• Willingness and ability to travel.

Work Environment

• The majority of the Assistant Project Manager’s duties and responsibilities take place in the office; however, office and non-manual work in the field is also required.
• Will be exposed to outside weather elements while in the field.
• May be exposed to loud noises, fumes, and/or airborne particles while in the field.
• Dress, including proper PPE while on job sites, is conducive to a building construction environment.

Please be aware that www.alstonco.com is the only recognized website by Alston Construction, and any other websites or domain names are not affiliated or associated with Alston Construction.