Staff Accountant

I.               OBJECTIVE

The Staff Accountant position will support our Controller in managing the accounting responsibilities for our clients, as well as for the Company itself. The Staff Accountant will assist in billing tasks, perform general ledger account and bank statement reconciliations, prepare journal entries, assemble financial reports, and assist with annual budgeting as well as cash forecasting.

II.            RESPONSIBILITIES

The essential functions of the job include but are not limited to the following:

1.              Staff Related Tasks

a.     Adhere to the Accounting Calendar and perform outlined tasks in accordance with the Calendar (attached).

b.     Process invoices for payment, including submitting to Avid and receiving proper approval daily.

c.     Open and process daily “snail” mail and shared email boxes.

d.     Maintain paper and electronic files weekly.

e.     Track and maintain insurance policies and certificates on monthly basis, reaching out to vendors before insurance expires for new COI.

f.      Reconcile monthly bank statements.

g.     Record monthly expense accruals.

h.     Assist Controller with month-end and year-end closing process, including GL reconciliation, reviewing posting accuracy, and drafting financial statements.

2.              System Related Tasks

a.     Oversee the AP processing system, (As of this writing, Avid Xchange), by clearing exception queues daily, coding all accounting invoices daily, routing invoices to appropriate staff, and batching approved invoices. 

b.     Clock in and out daily and add time off requests via Webclock.

c.     Stack email daily (www.stackmethod.com)

3.              Vendor Related Tasks

a.     Interface with outside contractors/service providers for updated Certificates of Insurance.

b.     Communicate with vendors to ensure all invoices are received and paid in a timely manner.

4.              Client & Tenant Related Tasks

a.     Provide highest level of customer service and response to tenants & property owners.

b.     Interface with tenants for updated Certificates of Insurance.

Perform other duties as required for the successful operation of the business.

III.          QUALIFICATIONS

Education:     Bachelor’s Degree in Accounting, Finance or Business Administration required. An Associate’s Degree in Accounting may be considered with the right experience.

Experience:   1-3 years of experience in field.

IV.          SPECIAL REQUIREMENTS

1.     Knowledge of accounting principles.

2.     Self-directed and motivated.

3.     Customer-service oriented.

4.     Ability to manage multiple projects and deadlines simultaneously.

5.     Driver’s license.

6.     Demonstrate strong oral and written communication skills.

7.     Excellent analytical and organizational skills.

8.     Demonstrate ability to support and contribute to team.

9.     Neat, clean, professional at all times throughout the workday and/or whenever present on property.

1.  Operate telephone, personal computer/keyboard, Microsoft Office including Word and MS Outlook, Property Management Software.

1.  Comply with expectations as demonstrated in the employee handbook.

1.  Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of problems.

V.             EQUIPMENT UTILIZED

1.           Personal computer

2.           Microsoft Office 365 Suite

3.           Entrata Property Management Software

4.           Quickbooks Online