Executive Administrative Assistant

• Work directly with the CEO to support all aspects of the daily work routine.
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.
• Assist the CEO in preparing for board meetings, counting quorums, and organizing meetings, including the Annual Meeting, gathering documents, and attending to the logistics.
• Maintain confidential and sensitive information.
• Responsible for managing, tracking, updating, and reporting all board documents and metrics to the CEO.
• Prepare, reconcile, and submit expense reports.
• Draft, review, and send communications on behalf of company executive(s).
• Answer and respond to phone calls and communicate messages and information to the CEO.
• Prioritize emails and respond when necessary.
• Assist the C-Suite staff as needed.
• Maintain various records and documents for CEO and C-suite.
• Maintain board minutes, policies, notes, and or documentation.
• Respond to day-to-day inquiries from the C-suite.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed.

• Bachelor’s degree preferred
• Three to five years prior experience in supporting a senior executive or team
• Sound judgment with the ability to prioritize
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills
• Ability to pay attention to detail
• Comfortable interacting with high-level executives
• Thrives in a fast-paced environment

• Health, Dental, Vision, STD & LTD, Life & 401k
• PTO, Paid Holidays, Additional Paid Leave
• Site Discounts, Voluntary AFLAC and More!

• Must be of the mental and physical capacity to observe, interact, and communicate with youth, staff, volunteers, parents, etc., at the Club to ensure the safety of the space and others, provide guidance and reflection per the Club priority outcomes and goals
• Ability to stand/sit for long periods throughout a shift
• Ability to operate various types of general office equipment including PC, telephone, copier, etc.

The Boys & Girls Club of the Northern Plains is proud to be an Equal Opportunity Employer and a Drug-Free Workplace.

The Boys & Girls Club of the Northern Plains provides reasonable accommodations to applicants and employees in compliance with local, state, and federal laws and regulations. Applicants requiring reasonable accommodation for any part of the application/hiring process should contact Human Resources to communicate their request for accommodation at 605-692-3333.