What are the responsibilities and job description for the Accounting Clerk III position at Alutiiq?
Position Overview:
1. General Duties
- Process utility invoices and power bills in FIMS, scanning and uploading documentation
- Manage/enter SPP IM & WEIS Weekly Settlement invoices, work with Settlements and Finance Departments for Payment Plan
- Monitor AP Invoices Pending Workflow Approval and AP Invoices on Hold reports
- Monitor invoices in online Invoice Processing Platform (IPP), verify services, request receiving documentation and acquire approvals
- Update Accounts Payable spreadsheet from Power Billing, and email at end of each month
- Maintain an invoice log to use as checklist
- Fill out forms to update vendor information
- Maintain Accounts Payable documentation
- Monitor purchase order balances
- Enter purchase requests in Maximo
- Run-off purchase order close out reports
- Request closure of purchase orders
- Fiscal Year End accruals and manual payments
- Make travel arrangements, paying attention to detail and following Federal Travel Regulations, Book airfare, rental cars and hotels online in Concur
- Assist employees when travel issues arise Maintain Employee Concur Profiles
- Gather prices for cost comparisons, complete documentation and obtain approval
2. Clerical Duties and Administrative Support
- Schedule conference rooms, conference bridges and vehicles
- Create or complete spreadsheets per administrative request Back up payroll and switchboard
- Communicate effectively orally and in writing
REQUIRED QUALIFICATIONS AND EXPERIENCE:
- Must be US Citizen
- High School Diploma or Equivalent
- Must be able to obtain and maintain Government approval
- Ability to work independently on routine office tasking and work efforts
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