What are the responsibilities and job description for the Office Administrator position at Alutiiq?

Taxable Entity

ALUTIIQ GENERAL CONTRACTORS LLC

Job Title

Office Administrator

Location

WA FtLewis - Fort Lewis, WA 98433 US (Primary)

Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

$26-$32

Education

High School / GED

Travel

None

Security Clearance Required

None

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

Directs office activities and functions to maintain efficiency and compliance with company policies.
Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
Oversees telephone services, email correspondence, and mail distribution.
Maintains office supplies inventory.
Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
Assist in the development of corporate required forms needed for payroll discrepancies.
Responsible for weekly craft timesheet, review, processing and submission into corporate software.
Liaison to corporate hiring process and assistance with staffing
Process all subcontractor certified payroll
Performs other related duties as assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Required Skills/Abilities:

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to prioritize tasks
Ability to function well in a high-paced and at times stressful environment.
Excellent organization, time management, attention to detail, and communication skills are valuable
Proficiency in Microsoft Office (Word, Excel, Teams) and project or construction management software

Education and Experience:

High school diploma or equivalent required
3 years of experience in construction services, administrative support, contract administration, or construction project management is crucial
Understanding of the construction industry and processes are beneficial
Basic accounting, bookkeeping, and math skills are desired

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.

Afognak Native Corporation, Afognak Commercial Group LLC, Alutiiq LLC, and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, citizenship, disability, protected veteran status or any other characteristic protected by applicable federal, state or local laws.

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate’s experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O’Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client–customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company’s Career page.

Salary : $26 - $32

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