Business Office Assistant Payroll

Business Office assisant payroll (HR)

Reports to: Administrator

Principal Responsibilities:

TECHNICAL

• Ensures that Business Office tasks are done correctly and on schedule.

• Greets visitors, answers phones, processes mail and ensures a professional atmosphere.

• Assists Business Office Manager in completing office functions as assigned, such as Resident Funds,

Census Records, etc.

ADMINISTRATIVE

• Preparation and retention of files/reports according to policies and procedures.

• Assist in the collection of A/R.

• Attends all meetings and in-services as required.

QUALIFICATIONS

• High School Diploma.

• Good verbal and written communication skills.

• Ability to read and understand English for business necessity.

• Good organizational skills.

• Experience in office procedures including typing and filing.

CONSUMER SERVICE

• Presents professional image to consumers through dress, behavior and speech.

• Adheres to Company standards for resolving consumer concerns.

• Ensures all patient/resident rights are protected.

PAYROLL

• Demonstrates commitment to company’s mission, values and standards of ethical behavior.

• Models a positive and professional image that emulates the organization’s mission and encourages

    a spirit of cooperation with coworkers. Provides assistance to coworkers and promotes

    teamwork by sharing information useful to achieving desired results.

• Ensures that all residents are treated fairly, with kindness, dignity, and respect and their rights are

       protected at all times.

• Complies with all company and departmental policies and procedures.

• Maintains a thorough understanding of all payroll functions, company policies and procedures,

       federal and state wage and hour law, facility pay practices, timekeeping and information system.

• Processes Payroll per facility payroll schedule, company policies and applicable laws, to ensure

       accurate, timely receipt of paychecks.

• Ensures that all checks, records, reports and data are kept confidential and are locked and secured.

       Discusses employee information with supervisors only on a needtoknow basis.

• Reviews, adjusts and transmits hours to corporate payroll. Codes checks with appropriate

       Department number to assure that salary and wage expenses are distributed to correct

       department.

• Arranges for all employees to sign their timesheets every pay period.

• Coordinates review with department managers and ensures any adjustments are approved by both

       employee and supervisor. Provides daily accounting of missed punches and other required

       adjustments at daily stand up meeting and ensures they’re resolved within 24 hours. Reports

       missing meal breaks and ensures penalty is paid.

• Track Attendance records and communicates to department managers when absence becomes

       excessive.

• Maintains payroll records for all employees, including setting up new hires, posting changes to

       current employees and processing termination paperwork in accordance with established policies

       and procedures. Ensures paperwork is processed in a timely manner.

• Resolves payroll disputes by assisting employees in obtaining information concerning their payroll

       check, deductions, accruals, over time, etc…, as necessary.

• Prepares financial and statistical reports concerning payroll information as directed.

• Ensures that employee benefits enrollment, changes and terminations are processed in a timely

        and accurate manner.

• Helps to resolve issues with employee benefits and assists with open enrollment process.

• Assists in ensuring that employees injured onthejob are sent to company’s clinic in a timely manner, that paperwork is completed within 24 hours and forwarded to Risk Management Employee Safety department immediately thereafter, a thorough investigation is completed in

       accordance with facility policy and procedure.

• Coordinates employee leaves such as FMLA/CFRA, Pregnancy Disability Leave, Worker’s

       Compensation disability, and personal leaves in accordance with federal and state law and

       company policies and procedures. Facilitates communication between company and employee,

       ensures documentation from medical provider is received and sent to corporate human resources

      in a timely manner. Informs corporate payroll when employee is to be removed from payroll and/or benefits.