Payroll Administrator

Summary:

The Payroll Administrator is responsible for the administration and processing of all payroll related functions including oversight of the payroll applications. This includes but is not limited to: processing of payroll related changes, review of all new hire and termination paperwork, distribution and processing of department salary worksheets for reviews, processing all supplemental payrolls, review/balance and remit quarterly and annual tax filings to third party, audit and review payroll and tax discrepancies, process all aspects of year end statements, as well as knowledge of multiple-state taxation laws and processes.

Responsibilities:

• Process/administration of bi-weekly and supplemental payrolls, including data entry of all payroll related changes in a timely manner, file maintenance, and review overtime calculations for all US based companies. This includes annual bonuses and quarterly sales and advertising commissions

• Ensure maintenance of the electronic time and attendance application is done daily

• Liaise directly with senior and line management regarding employee time-cards

• Coordinate efforts between HR and other departments to ensure proper flow and maintenance of employee’s data, including preparation/distribution of payroll related reports

• Handle administration of the Time and Attendance Keeping System by monitoring/reviewing/processing time sheets, maintaining accrual balances and work schedules on a daily basis

• Establish/maintain employee records; ensure that employee changes are entered correctly and timely; review changes for proper authorization and adherence to company policy including compliance with federal/state/local regulations

• Review wages computed and correct errors to ensure accuracy of payroll

• Handle all relevant filing of payroll documents in both an orderly and timely manner

• Prepare standard and ad-hoc payroll reports

• Handle wage withholding and garnishments administration

• Work with LOA administrator regarding third party sick and leave pay reconciliation

• Prepare, process and complete bi-weekly payroll for US based companies (validate overtime and job changes, adherence to FLSA; monitor submission of approved time sheets, and ensure valid data transfer to/from time and attendance application to HRIS Payroll application)

• Reconcile payroll discrepancies and resolve any issues in a timely manner

• Prepare, process and ensure the accuracy of all year-end payroll requirements

• Update Time and Attendance System User Guides, Training Videos, and maintain updated materials on the Intranet

• Train new employees and managers on the Time and Attendance System as needed

• Process new employee paperwork in the HRIS application and the Time and Attendance Keeping System

• Process terminated employee information/data in HRIS application, Time and Attendance application, 401K plan portal (PSW), Child Support portal and other third party vendors sites as needed

• Handle the coordination, distribution and maintenance of salary worksheets for performance reviews

• Administer the 401K deferral and loan changes which requires generating the weekly deferral change reports from the vendor, updating the payroll/HRIS application, tracking loans, and ensuring all 401K information within the Payroll/HRIS application are updated weekly

• Assist the Benefits Team with benefit/payroll cross over related items i.e. Open Enrollment/LOA/Benefit based deductions/information and 401K

• Serve as back up for the Mexico monthly payroll and tax reporting as needed

• Handle special projects and human resources duties as assigned

Experience:

• 3 plus years of related experience in a Payroll/Human Resource Function.

• Associates or Bachelor's Degree in HR/Business/Finance preferred.

Skills:

• Excellent problem-solving skills and a high level of attention to detail and accuracy

• Ability to maintain confidentiality and exercise extreme discretion

• Strong knowledge of Microsoft Office with excellent skills using Excel, including complex formula calculations

• Experience with various HR Technologies including UKG Pro, UKG Ready, iCIMS, Sharepoint, IBM Business Intelligence reporting

• Ability to work in a team-oriented environment maintaining cooperative working relationships

• Excellent client service with strong written and verbal communication skills

• Ability to work independently in a time sensitive environment

• Ability to organize workload, adapt quickly to change, deliver under the pressure of deadlines and handle and prioritize multiple tasks

• Knowledge of wage withholding orders and garnishments

• Knowledge of Multiple-State taxation is a must