Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for daily accounts payable and expense reimbursement operations for multiple companies.

This position will report to the AP Manager of AMB Sports & Entertainment and will ensure that all procedures are being followed and that vendors are being paid timely. This position will handle duties as outlined below.

Roles and Responsibilities

• Process vendor payments for multiple entities using the automated invoicing system, Concur, as well as occasional manual checks processed from Great Plains.
• Process associate expense reports using Concur while ensuring reimbursements adhere to company policies.
• Review the invoice entry process to ensure proper coding, invoice approval and timeliness.
• Research and identify corrective actions for problem invoices, including process changes, if necessary.
• Maintain vendor records and files (historical and current).
• Partner with payroll staff on annual 1099 filing process.
• Report and remit sales and use tax for multiple organizations.
• Build strong cross functional partnerships to resolve processing issues with all internal departments.
• Partner in the development, implementation, and maintenance of systems, procedures, and policies to ensure adherence to company guidelines and streamline workflow.
• Prepare any reconciliation associated with AP and serve as primary contact for payable requests.
• Collaborate on other projects or duties as needed.

Qualifications and Education Requirements

• Minimum 2 years of experience utilizing Concur Expense
• Minimum 2 years of experience utilizing Concur Invoice (or similar automated accounts payable system).
• Experience in a multi-company accounts payable processing environment.
• Working knowledge of Great Plains or similar accounting system.
• Proficiency in Microsoft Office products (excel and word).

Required Skills

• Well organized, highly motivated, and self-directed individual who is a team player.
• Ability to maintain strict confidentiality; Positive, high energy attitude
• Excellent oral and written communication skills with the ability to work well with internal and external customers
• Excellent time management skills