Benefits and Payroll Coordinator
Job Posting for Benefits and Payroll Coordinator at American Assets Trust, Inc.
Job Purpose:
The Benefits and Payroll Manager is responsible for directing and planning the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, life insurance). Support the Director of Human Resources by performing a variety of tasks related to payroll, benefits and employee record-keeping within the organization. This position requires maintaining a high level of professionalism and confidentiality.
Duties:
The Benefits and Payroll Manager is responsible for directing and planning the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, life insurance). Support the Director of Human Resources by performing a variety of tasks related to payroll, benefits and employee record-keeping within the organization. This position requires maintaining a high level of professionalism and confidentiality.
Duties:
- Coordinate transfer of data to external contacts for services, premiums and plan administration.
- Assume responsibility of timely payment of monthly premiums by gathering employee data and processing monthly billings and preparing payment of administrative fees for all group plans. Allocate group health and dental claims monthly and reviews quarterly.
- Ensure timeliness and accuracy of required reporting and fees.
- Inform employees of their benefit options and plans and monitor use.
- Manage enrollments and determine employee eligibility.
- Coordinate leaves of absence and process claims or requests (medical operations, worker’s compensation etc.).
- Handle all benefit compensation and reimbursement procedures. Keep updated employee records with all relevant information (marital status, years of service, hours worked etc.).
- Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
- Collaborate with accounting department for payments and deductions.
- Document and maintain administrative procedures for assigned benefits processes. Ensure compliance with applicable government regulations.
- Coordinate daily benefits processing, handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims.
- Provide customer service support to internal and external customers.
- Develop communication tools to enhance understanding of the company's benefits package.
- Design and distribute materials for benefits orientations, open enrollment.
- Keep detailed spreadsheets with all employees and their respective benefits up to date.
- Perform payroll, timekeeping functions and journal entries.
- Provide both HR specific and general administrative and secretarial support.
- File employee-related documents, create and maintain employee files.
- Responsible for editing documents and forms as directed by manager.
- Pull reports for department requests.
- Assist in meeting SOX compliant policies in accordance to our Payroll controls, (i.e. Biweekly OT reports, quarterly reports, active/in-active reports).
- Allocate and audit invoices received.
- Troubleshoot Paychex issues.
- Responsible to update Paychex (HRO) data to ensure Total Compensation Summary is functioning and accurate.
- Assist in annual Benefit Renewal, updating census information.
- Assist in day to day duties as necessary.
Skills/Qualifications:
- Must be proficient in Microsoft Word, Excel and Outlook.
- Understanding of data recording and analysis.
- Outstanding written and verbal communication skills; strong interpersonal and analytical skills
- Attention to detail.
- B.S./B.A. in business administration, human resources or relevant field preferred or the equivalent coursework in a related field and 4 years of related experience.
- Ability to provide efficient, timely, reliable and courteous customer service.
- Ability to effectively present information.
- Self-motivated, reliable professional with a strong sense of discretion.
- Must be highly organized and efficient in daily tasks.
This job description is not intended to be all-inclusive, and employee will also perform other reasonable related business duties as assigned by immediate supervisor and other management as required. This job description does not constitute a written or implied contract of employment.
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Salary.com Estimation for Benefits and Payroll Coordinator in San Diego, CA
$57,426 to $80,202
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