Office Coordinator (Full-time or Part-time)

Why ADN? Join the American Data Network family and become an integral part of a dynamic and purpose-driven organization! At ADN, we're not just a company; we're a community of passionate professionals dedicated to making a difference in healthcare. Embark on a journey where your work goes beyond a job description – it becomes a meaningful contribution to the improvement of patient care. We foster a culture of integrity, excellence, continuous learning, collaboration, and a genuine commitment to making a positive impact. If you're ready to be part of a trusted advisor in healthcare data services and shape the future of quality and patient safety, come build your career with us at American Data Network. Make every day count, and make a difference with ADN.

Job Summary: ADN is seeking a highly organized and proactive Office Coordinator to join our team. This pivotal role will support our office operations and human resources functions by ensuring smooth and efficient handling of various administrative, clerical, and HR-related tasks. If you have a knack for multi-tasking and thrive in a dynamic, fast-paced environment, we encourage you to apply.

Qualifications:

• At least 2 years of relevant work experience in office administration and/or human resources.
• Bachelor's degree in Business Administration, Human Resources, or related field preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
  
• Ability to handle confidential information with discretion.
• Computer savvy with the ability to learn new systems. 
• Familiarity with HR databases and applicant tracking systems.
• Proficient in using technology such as MS Office, Google Workspace, and other relevant software including JIRA/Confluence, PandaDocs, BambooHR, QuickBooks, etc. 

Job Responsibilities:

• Maintains company records, documents, files, and databases.
• Assists in the recruitment and hiring processes by tracking applicants and resumes, conducting phone screenings, administering background checks, and handling the onboarding of new hires.
• Handles administrative setup for new employees including ordering equipment and setting up accounts for internal systems such as Google, JIRA/Confluence, Electronic Banking, Dialpad, PandaDocs, Jeenie, etc.
• Provides general orientation and training to new staff, ensuring they are integrated into the company smoothly and efficiently.
• Maintains and verifies staff credentials, tracks certification renewals, and monitors ongoing education and employment requirements to comply with company and industry standards.
• Develops, organizes, and/or manages company-wide training programs to enhance employee skills and knowledge.
• Orders and manages inventory of office supplies to ensure necessary materials are always available.
• Manages and updates company policies and maintains accurate personnel and business records.
• Tracks of paid time off and manages internal communications such as intranet posts and all-staff announcements/ reminders.
• Assists with customer invoicing and annual employee evaluations.
• Plan, schedule, and manage assigned activities to meet deadlines and monitor project milestones and deliverables.
• Continues to maintain/develop skills through formal & informal training.
• Other responsibilities as assigned.