Executive / Administrative Assistant

You Lead the Way. We’ve Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

Our industry is rapidly evolving, and we need courageous, quick thinkers who can shape the strategic decisions that lead our business forward. Whether it’s negotiating with some of our largest global partners or creating next year’s financial plan, you can influence both our day-to-day P&L and the future direction of the company. As part of the team, you can have the opportunity to learn and use the latest data tools and technologies and explore a range of roles to grow your career. Find your place in finance on #TeamAmex. 

This position is responsible for administrative support, for up to three Vice Presidents, within the Global Tax organization. It is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners.

The ideal candidate must be seasoned and experienced in handling a wide range of administrative related responsibilities including building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.

Day to day responsibilities include, but are not limited to:

• Calendar management across time zones
• Scheduling meetings with senior executives and strategic partners both internally and externally
• Preparing, reviewing, and processing expense reports, in line with company T&E policy
• Scheduling domestic and international travel as appropriate
• Administrative support for team activities and special projects

Minimum Qualifications:

• Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.
• Excellent communication skills, both written and oral; strong relationship-building, and collaborating skills across multiple band levels.
• Highly organized and solution-oriented individual with the ability to handle multiple tasks concurrently is a must.
• Proficiency and quick adoption to technology and tools (virtual meetings, travel and expense management, purchasing capabilities, etc.)
• Tactful and discrete with a mature and professional attitude to work.
• Team player who is dependable, enthusiastic, and has a positive attitude.
• Ability to remain calm under pressure, and effectively manage change upon short notice.
• Ability to respond to requests quickly and execute tasks accurately.
• Ability to think end to end around assigned projects and responsibilities.
• Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up.
• Based in NY and willingness to work 4 days on site in the NY Tower

Preferred Qualifications:

• Bachelor’s degree preferred
• Proficiency in MS Office applications (such as Excel and Word) preferred
• 5 years in corporate administration functions