Executive Assistant

American Global has an exciting opportunity to join our company as an Executive Assistant in our Jericho, NY office. This role is an opportunity to join a growing team and company and be a part of the operations of a global insurance and surety firm.

This is a highly visible and dynamic role, assisting our C-Suite Executives as well as Senior Leadership. This position requires an extremely detail oriented person who is self-driven and loves a challenge.

What can you expect in this role?

• Collaborative team and work environment
• Extraordinary work culture
• Competitive pay and benefits package
• Dedicated career and learning development support

What are the essential duties & responsibilities in this role? 

• Provide day-to-day EA support to the CEO and the executive team
• Proactively reviews and coordinates company executive’s calendar and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
• Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained for executive staff as well as corporate expenses.
• Responsible for confidential and time sensitive material, professionalism and discretion is critical
• Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
• Manages the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed
• Maintains office facilities and equipment by assisting with procurement and routine maintenance and upkeep (included but not limited to Printers, Board Room Video Equipment, etc.)
• Assist with other projects and tasks as needed

 What do you need to be successful in this role? 

• Associate’s degree or equivalent desired
• 5 years of experience in executive support
• Proactive self-directed decision-making skills
• Technology knowledge including Microsoft 365, iPhone/Android use, Outlook calendar management
• Excellent organization and time management skills