What are the responsibilities and job description for the Administrative Assistant position at American Heart Association?
Overview
Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.
The American Heart Association (AHA) has an excellent opportunity for an Administrative Assistant in our National Center office located in Dallas, TX (flexible work arrangements available)
(This is a Full-Time Temp roll scheduled to end 12/31/2023 with possibility to extend)
The Administrative Assistant is responsible for providing administrative support for our National Youth Market Programs (Kids Heart Challenge/American Heart Challenge). Projects include but are not limited to ordering fulfillment materials, entering new school account data, making changes to existing data and assisting with special projects that require large amounts of data entry.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
\#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.
Responsibilities
- Provides administrative and office support to assigned staff. Performs general office duties including, but not limited to, answering phones, making outbound calls, scheduling appointments, providing customer service, filing, processing inbound and outbound mail.
- Provides meeting planning and meeting support services (including logistics/scheduling, meals, audio-visual equipment set-up, meeting agenda, packet preparation and minutes). Handles logistics for special advocacy events. Schedules meetings with designated collaborators and staff to discuss priority issues.
- Enters data associated with networkers, key contacts and other information into designated information repository in a timely manner. Distributes communications to collaborators and maintains records of activities.
- Participates and takes notes/minutes on teleconference calls and meetings. Develops and prepares supporting documentation and internal communications as needed.
Want to help get your resume to the top? Take a look at the experience we require:
Qualifications
- 1-2 years general administrative experience (data entry)
- Good verbal and written communication skills
- Must be proficient in Microsoft Office products including Outlook.
Compensation & Benefits
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
- Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
- Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
- Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
- Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
- Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
- Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
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Location US-TX-Dallas
Posted Date 5 hours ago (8/24/2023 7:52 AM)
Requisition ID 2023-11332
Job Category Administrative Support
Additional Locations Diversity Distribution US - Top 57
Position Type Full Time
Location: AR-Little Rock