Accounts Payable Specialist

American Lumber is a leading manufacturer in the lumber industry with manufacturing facilities and sales offices in multiple locations across several states. We take pride in having a team-oriented workforce committed to helping achieve our goal of ensuring that every customer’s request is fulfilled to their satisfaction. We are looking for an Accounts Payable Specialist to process transactions for our freight brokerage division in our corporate office in Downtown Bryan. A successful candidate will be detail-oriented, highly motivated, and enjoy working in a fast-paced environment.

Job Duties and Responsibilities

• Accounts Payable:
  • Monitor Lane One’s AP email account for invoices and PODs submitted by vendors for payment.
  • Verify accounts payable invoices and rate confirmations against information in the freight software and Lumber Pro. Reconcile all required supporting documentation (3-way match) with the invoice prior to posting the payables transaction.
  • Upload documentation to the freight software and NetSuite.
  • Routinely export AP data from Aljex and upload to NetSuite.
  • Verify new freight vendors in RMIS and upload vendor information to NetSuite.
  • Select invoices for payment and process checks for approval.
  • Reconcile vendor account balances with vendor statements, investigate any discrepancies and communicate with vendors as necessary.
  • Assist in 1099 preparation and verify W-9 forms are on file for all vendors.
  • Reconcile general ledger accounts.
• Other Duties:
  • Provide backup coverage for other accounting staff during absences, or as needed.
  • Assist in month-end and year-end activities.
  • Other miscellaneous duties as assigned.

Minimum Qualifications – Education/Experience

• High school diploma or equivalent is required; a degree in accounting is preferred.
• 3 years of administrative and/or data entry experience.

Minimum Qualifications – Skills

• Excellent data entry skills, attention to detail, and ability to prioritize tasks and meet deadlines.
• Ability to work independently and collaboratively with a team.
• Strong ability in Microsoft Word and Excel is required; NetSuite ERP software is preferred.
• Excellent written and verbal communication skills.