Archivist (Part-time)

Job Overview

The role of the archivist is to identify and select which materials should be kept in the archive or be destroyed, manage, catalogue, and maintain the resources, and provide access to the materials in the Center for the History of Microbiology / ASM Archives (CHOMA). These materials relate to the history of the Society and of the science.

Accountabilities (are the critical activities and results the position is held accountable to produce)

• Support Volunteer Organization & Events
• Program/Project Management
• Collaborate with & Support ASM Business Units

Essential Functions (defines the critical end results expected of the jobholder related to the accountabilities above)

• Facilitate acquisition, preservation, arrangement, description and access to physical and digital resources for researchers and historians
• Collaborate with business units and volunteers to provide information that builds value and engagement into member programs and services
• Coordinate facility tours, lectures, classes and workshops for interested researchers
• Manage appraisal of archive materials upon request
• Review applications for travel grants to assist researchers in traveling to CHOMA to use the collections; work with the awardees in planning and conducting their research
• Assist in the creation of commemorative plaques and other materials for the Milestones in Microbiology Program.
• Draft articles, and social media posts for showing the value of the collection
• Archive materials and produce effective resources for display and researchers
• Negotiate information requests to clarify historical documents, context and purpose.
• Select, create and display exhibit materials with clear and concise caption text
• This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned.

Technical Competencies (are applied or practical knowledge and skills needed for effective technical performance)

• Analytical skills to determine value, importance, origin and condition of materials to decide which items to preserve
• Thoroughness in conducting research for others.
• Understand principles of archival processing: arrangement, description, preservation, etc.
• Current knowledge of the collections and microbiology.
• Ability to work with required technology, software, or web-based platforms
• Proficient in Microsoft Office Suite

Behavioral Competencies (are observable behaviors and skills that matter most for success)

• Instills Trust (Respect/Honor) – Gaining the confidence and trust of others through honesty, integrity, and authenticity
• Communicates Effectively – Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Drives Results – Consistently achieving results, even under tough circumstances
• Optimizes Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
• Ensures Accountability – Holding self and others accountable to meet commitments
• Self-Development – Actively seeking new ways to grow and be challenged using both formal and informal development channels
• Values Differences – Recognizing the value that different perspectives and cultures bring to an organization

Physical Demands
This is largely an active role but may sit or use PC for periods of time. Regular pushing, pulling and lifting of up to 20 pounds is required. Additional pushing, pulling and lifting of up to 50 pounds may be required. Bending, reaching or stooping may be necessary for use of filing cabinets or other office cabinets or office machines. This job operates mainly in a professional office environment. This role routinely uses standard office equipment such as computer, phones, copiers, filing cabinets and fax machines. Other office equipment such as binding machines may be used as well.

Experience

• 5 year(s): Archival collection management.

Education

• Bachelors or better in Liberal Studies or related field

• Masters or better in Liberal Studies

Behaviors

• Team Player: Works well as a member of a group
• Functional Expert: Considered a thought leader on a subject
• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Goal Completion: Inspired to perform well by the completion of tasks
• Self-Starter: Inspired to perform without outside help
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization