Purchasing Administrative Assistant

ATI Restoration, LLC. (ATI) is a national leader in construction restoration. ATI takes pride in assisting all of our customers and clients - no project is too big or too small. As part of our national expansion efforts, we are adding to our teams. We have an immediate opening for a Purchasing Administrative Assistant at our Headquarters in Anaheim, CA.

Job Summary

Under the supervision of the Purchasing Agent, the Purchasing Administrative Assistant will provide efficient and effective support for the purchasing department. We are looking for a highly motivated individual that is detail-oriented and have excellent customer service skills

Key Responsibilities

• Maintain open and backorder reports
• Populate, delete, update the purchasing system with new items numbers, description’s, pricing, etc.
• Generate monthly and semiannual reports
• Match purchase orders with packing slips ensuring all material have been received
• Distribute Physical inventory sheets to all offices on a monthly basis
• Ensure all monthly physical inventory sheets are returned by the due date
• Assist the Purchasing Agent in achieving company and department goals
• Ensure timely closing of purchase orders
• Develop and maintain necessary records and files for efficient purchasing operation, SDS’s, etc.
• Assist with sourcing and securing quality materials with existing and new suppliers.
• Obtain quotations from preferred supplier base with direction
• Assist with processing system generated purchase orders, purchase change orders when needed
• Assist with daily documentation to support the procurement process including obtaining documentation for pricing, certifications, returned material authorizations, purchase agreement data, acknowledgments, etc.
• Performs other duties as assigned

Technical Skills: Must be proficient in MS Office specifically Excel is required, Timberline/Sage software’s, Google Mail, and PC.

Communication Skills:

• Fluent English, both oral and written. (Bilingual: English/Spanish is a plus)
• Excellent communication skills with a positive and outgoing demeanor

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, faxes, and e-filling.

Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit and stand; use hand to finger, handle or feel; and reach with hands and arms.

Required Skills and Experience

• Strong time management and organizational skills
• Capable of multitasking and problem solving within a fast-paced environment
• Ability to maintain composure in high-stress situations
• Able to create and administer a task priority list based on workload and company needs
• High School Diploma, Associate or Bachelor’s degree preferred