Associate, Inventory Control

Position Title: Associate, Inventory Control

Department: Distribution Center

Location: On-Site

Key Relationships: Reports to: Associate Director, Distribution Center

Direct Reports: None

Assignment Type: Full-time

Compensation: $48,600 - $53,400

Benefits: Click here to learn more about our benefits!

ABOUT AMERICARES

Americares is a health-focused relief and development organization that saves lives and improves health for people affected by poverty or disaster. Each year, Americares reaches 85 countries on average, including the United States, with life-changing health programs, medicine, medical supplies and emergency aid. Americares is the world’s leading nonprofit provider of donated medicine and medical supplies. For more information, visit americares.org.

About the position:

In this role, the Associate, Inventory Control will be responsible for supporting inventory management and administrative activities for Stamford Distribution Center. S/he will provide administrative support to ensure day-to-day operations run efficiently and smoothly. This is a very dynamic working environment with job assignments shifting daily to accommodate the needs of the Foundation. The position is full time hourly, 40hrs/week (hours: 7:30 a.m. – 3:30 p.m. with a 45 minute paid lunch) and offers outstanding benefits and the opportunity to work with a great team, committed to the important mission of the Americares.

Key Outcomes:

In the first 90 days, the Associate, Inventory Control will learn the ins and outs of the HELM Inventory Management System. You will become familiar with the different kinds of gifts and purchases that arrive in the DC.

In the first 6 months, the Associate, Inventory Control will serve as back-up support to Receiving/Inventory Control Manager and the Associate, Inventory & Distribution Center Administration on inventory management activities.

In the first year, the Associate, Inventory Control you will work autonomously in all facets of the position.

DUTIES AND RESPONSIBILITIES:

Warehouse Administration

• Cover the front desk - answer the phones; schedule deliveries; screen drivers dropping off or picking up loads; greet and sign-in visitors; maintain visitor logs and records.

• Frontline screener to ensure Visitors and Staff adhere to Americares policies and protocols (e.g. COVID) concerning Visitors, Contractors, Landlord subs, Americares office staff and their guests.

• Primary contact on correspondences (phone, email, visits) with the main office for all distribution center business.

• Schedule product deliveries and keep distribution center management informed of in-bound and out-bound trucking confirmed appointments, maintaining online delivery schedule.

• Support DC Receiving/Inventory Manager in collecting and maintaining accurate inventory paperwork daily, including photocopying and/or scanning documentation, delivery it to the required recipients and maintaining hardcopy files.

• Create or transcribe distribution center logs, records, reports from handwritten paperwork into Excel or Word.

• Respond to inquiries from the front office for product details, product photographs, etc.

• Participate in meetings and/or on project committees as needed and when appropriate as distribution representative on inventory matters.

• Performs other tasks and projects as assigned by Americares.

Inventory Control

• Serve as back-up support to DC Receiving/Inventory Manager on inventory management activities, including:

• New item creation and management in online inventory software;

• Processing inbound deliveries of donated and purchased products – sorting and recording details in online inventory management system.

• Product management activities will require ability to occasionally lift up to 25 lbs and to use a hand operated pallet jack.

• Liaison with other departments on inventory issues and questions.

• Obtain and double-check all paperwork for data entry in preparation for entry into paper and electronic data systems.

• Ensure data integrity/uniformity throughout all entry and review processes.

• Interface with other departments on paperwork, issues, errors, and outdated and/or obsolete items.

• Prepares ad-hoc reporting on balances as requested.

• Functions as back-up to other Inventory Management staff in cases of absence.

• Process paperwork for route shipments & purchases as needed.

DELIVERABLES:

• Thorough execution of all tasks required to maintain integrity and effectiveness of warehouse & inventory integrity process.

We’d love to hear from you if…

• You have demonstrated experience in an administrative role, preferably in a warehouse or hospital setting

• You have language in at least one of our core languages: Spanish, Tagalog, Hindi, Kiswahili, Haitian Creole (this would be a plus, but is not a requirement)

• You have US work authorization (required)

• You are proficient in Microsoft Suite (including but not limited to Word, Excel, Outlook)

• You pay attention to details, are organized and work well juggling many activities.

• You are focused on customer service and collaboration, with both internal and external stakeholders.

• You have a continuous improvement mindset.

• You have excellent interpersonal skills

• You have time management skills and the ability and prioritize work

• You have verbal and written communication skills

• You have strong computer and organizational skills and multitasking capacity

Additionally, our core competencies as an organization are:

• Ownership and results

• Communication

• Problem solving

• Equity and inclusion

• Teamwork and conflict resolution

• Leadership

• Prioritization

• Management

• Strategy and planning

• Decision making

We know not all applicants will demonstrate all the competencies we’re looking for. We encourage you to apply even if you do not check all the boxes above, and we look forward to reviewing your application holistically.

What you can expect:

• Interview with People and Talent (45 minutes)

• Video interview with Distribution Center Management team (45 minutes)

• Video interview with Associate Director, Distribution Center (45 minutes)

• References

• Offer

• Drug screen and background check

As a global health organization, we are committed to ensuring a safe environment for our staff, partners, and visitors. All Americares staff and visitors who are on-site at any of our locations or will be traveling for work are required to be fully vaccinated (which includes a booster, when eligible) against COVID-19 unless an exemption required by law is applicable.

Americares is currently authorized to support remote work employees in the following locations: Connecticut, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, North Carolina, Pennsylvania, Puerto Rico, Tennessee, Texas, Virginia, and Washington. Please note that we do not provide relocation assistance at this time.

Americares is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, sexual orientation, gender expression, pregnancy or pregnancy-related condition, age, national origin, ancestry, physical or mental disability, genetic information, marital status, veteran status, or any other characteristic protected by law.

To request a disability accommodation to participate in the job application or interview process, please contact us at talentcenter@americares.org.