Executive Assistant

Amerilab Technologies is a growing and leading US manufacturer in the development, manufacturing, and packaging of effervescent tablets, and effervescent and non-effervescent powders in stick packs and sachets, and we are currently seeking skilled and experienced Executive Assistant to join our team.

The position of Executive Assistant is responsible for supporting the President/CEO with administrative and some personal duties along with occasional office support for other executive team members. This position will also assist with company events planning and coordination of event execution as needed. Requires multitasking multiple projects, applying critical thinking for resource use and support along with working collaboratively with all employees.Confidentiality, flexibility and exceptional time management will be key to this role.

This role is 100% on-site (non-remote/hybrid).

Your responsibilities will include:

• Provides administrative support to the President/CEO and executive team including handling of sensitive issues and confidential correspondence.
• Performs general administrative duties including managing daily schedule and appointments, monitoring telephone calls and emails (when necessary) and responds to inquiries as needed, typing, ordering/maintaining supplies, preparing and/or sorting mail.
• Taking and distributing minutes at executive meetings and others as needed.
• Contacts are frequent with individuals representing outside organizations and/or individuals of significant importance within the company. Contacts involve planning and preparation of communications, requiring tact, persuasion, and negotiation skills.
• Support the organization with scheduling and coordinating meetings, arranging food, supplies, setting up for meetings, and assisting other team members with major in person events, i.e. quarterly meetings, customer visits, DCC visits, etc.
• Plan and reserve all business travel arrangements for President & CEO and group travel to clients and tradeshows.
• Process expense reporting and monthly credit card billings.
• Create, edit, and manage various presentations utilizing PowerPoint.
• Creates spreadsheets, logs or other tools as needed for President & CEO to support projects or filing of documents. Legal, CDA’s, etc.
• Co-Chair of the social committee, handling the budgeting and event coordination for all corporate business and social events. Lead on the quarterly Amerilab newsletter.
• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals.

Other Duties and Responsibilities:

Understand and adhere to Good Manufacturing Practices.

Safety Protocol:

• Stop any observed unsafe acts and obey facility safety rules and procedures.
• Correct or report any observed safety hazards.
• Support safety policies and programs.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time.

Qualifications:

Education / Experience / Certifications:

• High school diploma or GED preferred.
• Three to five years of experience in an executive assistant or office support role.
• Previous experience in a manufacturing environment a plus.
• Project management support experience preferred.
• Small company (<500) experience a plus.
• Equivalent combination of education and/or experience may be considered.

Skills Required:

• Emotional intelligence when working with peers and clients who are onsite.
• Ability to work with and distribute confidential information with appropriate care and oversight.
• Ability to organize and prioritize multiple projects and working independently, when necessary to complete projects, with little or direction.
• Desire to learn and work on support areas outside of typical Executive support areas.
• Proficient with the Microsoft Office Suite.
• Effective written and oral communication.
• Ability to work in a team atmosphere.

At Amerilab Technologies, we are committed to providing our employees with a supportive and engaging work environment that fosters growth and development. We offer competitive pay, annual bonus, benefits package including health insurance, 401(k) matching, paid time off (PTO), opportunities for advancement, tuition reimbursement, and more.

If you are a motivated and skilled Executive Assistant with a passion for excellence, we encourage you to apply today and join our dynamic team at Amerilab Technologies.