Administrative Assistant for Commercial Construction Estimators

This is an in office entry level hourly position

Title of Job: Administrative Assistant – Project Teams

Status: Non-exempt

Reports To: Operations Manager

Summary of Position: The Administrative Assistant will provide administrative support to the Project Team as directed.

Job Responsibilities/Essential Functions:

· Answering phones and responding to employee and vendor inquiries

· Making Customer notification and follow-up calls

· Create and edit memos, faxes, spreadsheets, and presentations

· Coordinate meetings (scheduling, set up/clean up, snacks/coffee, pick up lunches)

· Maintaining files

· Scanning and Data entry

· Request vendor paperwork, ensure all subcontractor requirements are met and filed electronically

· Receive, track, and save paperwork and photos

· Sorting and internal delivery of mail

· Shipping

· Post Photos/Sign Off's/PO's per procedure

· Update all systems and spreadsheets

· Create and Distribute Custom Project Reports

· Collect Sign Offs

· Other duties as assigned

Required Knowledge, Skills, and Abilities: To perform this job successfully an individual must be able to excel at each duty outlined above and have the following knowledge, skills, ability and background. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required to perform this job.

• Commitment to a work schedule.
• Experience with Office suite.
• Self-starter, highly organized, and able to work well with individuals at all levels.
• Strong written, oral, and visual communication skills.
• Extremely organized with strong attention to detail.
• Able to work independently and as part of a team; work well under deadlines.

Minimum Qualifications:

• 18 years of age or older

• Must be able to pass a drug test

• Must be able to pass a background check

Physical Demands: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. While performing the responsibilities of the job, the employee may be required to:

· While performing the duties of this job the employee is regularly required to sit, talk and hear.

· The employee must occasionally lift and/or move up to 50 pounds.

· The employee is required to use hands to type, handle, or feel objects, tools and computer controls.

· Specific vision abilities required by this job include close vision and distance vision.

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This is a list of the major responsibilities, duties, and physical demands required of this position and may not be all-inclusive. Nothing in this job description restricts the Company’s right to assign or reassign duties and responsibilities to this job at any time.