Administrative Assistant

Amware is Hiring!

SALARY - Starting at $24.00 per hour

Why Join Amware?

Amware Fulfillment is a fast-growing 3PL, and we are hiring people who want to be challenged and grow with us. Leaders who aren’t afraid to roll up their sleeves – in fact, people who are passionate about the work. If you're that kind of leader – we invite you to apply and join us!

We are looking for an Administrative Assistant to be based at our Batavia, IL location reporting to General Manager.

Job Summary

Overview of position

The Administrative Assistant performs a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our site’s general administrative activities.

Responsibilities:

• Provide administrative support to facility managers and employees with a variety of clerical tasks.
• Answer phones in a courteous manner, and schedule appointments for Receiving Dept. deliveries.
• Greet visitors, agency temporary workers, and service providers. Confirm approved access to facility, and maintain visitor logs, to ensure safety and security for associates.
• Identify service and supplies providers, request quotes and schedule service for building and equipment maintenance, repairs, and mandated inspections.
• AP vendor invoice processing includes validating costs, apply coding, and approving vendor invoices in company AP processing system, and resolve any disputed charges as needed.
• Bill clients for freight carrier shipment charges, including calculating bill back amounts against client contractual rates, and entering charges into company freight billing system.
• Calculate and distribute client accruals
• Custom kit assembly processing
• Client invoice processing
• Provide support to Accounts Receivable Dept.

Knowledge, Skills, Abilities:

Knowledge of:

• Office management systems and procedures (MS Office Suite)

Skilled In:

• Time management techniques
• Written and verbal communication
• Administrative Assistant functions
• Organizational techniques

Ability To:

• Multi-task
• Manage tasks in compliance with company policies and operating procedures
• Speak articulate, confident and professional
• Write professionally (emails, presentations, memos etc.)

Selective Preference:

The ideal candidate will have 3 years of experience and high school diploma.

Full benefit package including Health, 401k, Dental, Vision

Our House Rules

SHOOT STRAIGHT Tell it like it is. No exceptions.

OVER-DELIVER Go above and beyond. Every day.

OWN IT Take pride in your work. Be accountable.

STAY SAFE Be vigilant. Work safely, always.

HAVE FUN Enjoy the ride.

Amware provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, gender, pregnancy, sexual orientation, gender identity, disability, or genetics. In addition to federal law requirements, Amware complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

All newly hired employees are subject to the E-Verify Verification Program.

Job Type: Full-time

Pay: From $24.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Accounts payable: 2 years (Required)
• Clerical: 2 years (Required)
• Accounts receivable: 1 year (Preferred)

Work Location: In person