What are the responsibilities and job description for the Office Coordinator position at Amwins Group, Inc.?
At Amwins, we succeed together — and have a good time doing it.
We know people don't leave companies. They leave cultures — which is why we work so hard on ours. At Amwins, we thrive on collaboration, not cutthroat competition. Our teams work together to help each other succeed, and we do right by our clients so they can do right by theirs.
First and foremost, we invest in our employees. That investment shows in everything we do; education and development programs, comprehensive and competitive benefits, and an organizational structure that's 43% owned by employee shareholders.
Our commitment to diversity, equity and inclusion helps cultivate an open, welcoming workplace that reflects the communities we serve. You will have the opportunity volunteer within Amwins through a wide range of committees and in your community through the Amwins Foundation and Summer of Service.
Working at Amwins means you love what you do, how you do it and, ultimately, who you do it with. Whether it's today or 150 years from now, we continue to invest in our culture and your development so opportunities for growth and career advancement are never in short supply.
At Amwins, we win together — and have a good time doing it.
Learn more about us at amwins.com.
The Office Coordinator welcomes visitors by greeting them in person or on the telephone; answering incoming calls on multi-line telephones as well as handling inquiries about the company and its products or services; sorting and handing out mail, performing administrative functions such as logging incoming checks, issuing receipts for in-person checks and other projects as assigned. Maintains security by following procedures, monitoring the logbook, and issuing visitor badges.
Responsibilities:
Experience Requirements:
Responsibilities:
- Process all incoming calls and maintain a log of types of calls.
- Keep Management informed of any phone/department issues.
- Professionally greet visitors and direct them to where needed.
- Retrieve all messages from the Company Mailbox and forward them to the proper department for handling daily.
- Maintain telephone directory with necessary changes concerning moves, additions, and terminations of employee extensions.
- Assist with placing Staples Office and Frank Parsons (computer supplies) orders when necessary.
- Provide office support services such as logging incoming checks, issuing receipts for received checks, scanning, processing invoices and renewals, mailings, photocopying, folding letters, compilation, and distribution of materials.
- Water all plants in the reception area every week.
- Ability to work overtime when necessary to help in the mailroom to finish projects.
- Order and stock all office supplies.
- Ensure conference rooms, supply rooms, and break rooms are always neat, stocked, and maintained.
- Serve as a point of contact for building management and input maintenance requests as needed.
- Place orders for breakfast and lunch for meetings as needed.
- All other duties as assigned.
Experience Requirements:
- Possess strong skills in Microsoft Excel, Outlook, and Word.
- Knowledge of switchboard operations.
- Excellent communication skills.
- Pleasant and professional personality.
- Dependable and punctual.
- Proficiency with the use of the computer to perform data entry functions.
- Diplomatic problem solver and results driven.
- Knowledge of office procedures, practices, and equipment.
- Ability to work independently and in stressful situations.
- Highly organized individual.
- Able to work independently.
- Manage multiple jobs with interruptions.
- Detail-oriented.
- Compensation includes a salary commensurate with experience
- Broad benefits package available
- Most benefits available first day of employment
- Medical, Dental, Vision, Life, etc.
- Paternal Leave, Adoption Assistance, Travel Reimbursement for healthcare, Retail Discount Program, Scholarships for dependents of Amwins employees, etc.
- Generous Paid Time Off and Company Holiday Schedule
- Collaborative, continuing education focused work environment
- Career advancement opportunities
Salary : $20 - $23
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