What are the responsibilities and job description for the Accounts Payable Specialist II position at Anchor QEA?
Title: Accounts Payable Specialist II
Location: Houston, TX
Job Type: Regular Full-Time
What’s the Opportunity?
Anchor QEA is seeking an accounting professional to assist the Assistant Controller in managing the Company’s outgoing cash cycle process. The Accounts Payable Specialist II will be collaborating with various internal and external clients to ensure timely and accurate reporting of payment activity to enable the organization to properly understand it’s cash flow. This role is an essential part of the success of Anchor QEA as it provides visibility to the cash cycle to Senior Management and the C-Suite to make decisions.
Responsibilities:
This role is responsible for the following under the supervision of the Assistant Controller:
- Process invoices received from external subcontractors and vendors daily in collaboration with the rest of the Accounts Payable team, including ensuring all invoices received are valid, coding invoices to the proper project and account, routing to the proper employee for approval, and following up on outstanding/unapproved invoices with internal stakeholders.
- Perform regular reconciliation processes at least monthly by receiving and reconciling vendor statements to invoices received and processed to ensure that all payments are valid and made timely to our partners.
- Assist with the vendor setup process, including validating vendor tax and bank information, and ensuring accuracy of inputs into the Company’s accounting system.
- Assist in the annual 1099 reporting process.
- Assist/run the weekly payment process as needed.
- Assist the Assistant Controller in ensuring data quality of all related reports, including timely posting of external invoice activity and punctual responses in regards to questions from internal and external customers.
- Assist the Assistant Controller in research and payment activities with Project Managers, Project Accountants and Clients (as needed).
- Assist the Assistant Controller with cash forecasting activities.
- Assist the General Ledger Accounting team with research payment activity identified during the Bank Reconciliation process.
- Assist the Assistant Controller and Controller in month-end and year-end activities (example: audits) as needed.
- Assist the Assistant Controller and Controller in other activities as required.
What Are We Looking For?
Ideal candidates will have the following:
- At least a two-year Associate’s Degree in Accounting or Finance
- At least two years of experience within the outgoing cash cycle (accounts payable, treasury/banking)
- The ideal candidate will be willing to learn the job role, have a positive attitude, be collaborative with multiple people and personalities, and be flexible to take on new challenges as they arise. This candidate would not be comfortable with the status quo and be willing to continually improve processes in collaboration with the rest of the Accounting and Finance team.
- Candidates must have high integrity and personal ethics due to the sensitive nature of the work.
What Can You Expect?
A collaborative work environment where we encourage everyone to bring their authentic self. We offer competitive compensation and benefits which are detailed below.
Who Are We?
Anchor QEA is an environmental science and engineering consulting firm that is focused on improving the environment and our communities by solving challenging problems. We employ more than 400 people in offices around the United States. Our vision is for a growing company that is our clients’ first choice for solving their most challenging problems and our employees’ first choice as a company where they want to work. Learn more about Anchor QEA at www.anchorqea.com
How to Apply?
Apply online through Anchor QEA’s Open Positions page at https://www.anchorqea.com/careers/careers-open-positions/. Veterans are encouraged to apply.
Additional Information
We work hard to embrace diversity and inclusion. As an equal opportunity employer, Anchor QEA is committed to a diverse, multi-cultural work environment. Anchor QEA does not discriminate in employment based on age, race, creed, gender, religion, marital status, veteran’s status, national origin, disability or sexual orientation.
Base Level Benefits for Regular Full-Time Positions:
- Healthcare: Medical, dental, vision, basic life and AD&D insurance, short- and long-term disability programs.
- Paid Company and Floating Holidays: 7 paid company and 2 floating holidays annually
- Vacation: 2 weeks accrued paid vacation based on length of service. Vacation may vary by level.
- Sick and Safe Time: 80 hours annually
- Retirement Plan: 401k plan with an employer match
- Further information on benefits: https://anchorqea.com/careers/benefits/
Employment is contingent upon satisfactory results of a comprehensive background check.
