Purchasing & Receiving Coordinator

We are looking for someone who can multi task and is organized to fill our Purchasing & Receiving Coordinator position at Andrews Institute Ambulatory Surgery Center. This position is responsible for ordering, monitoring and receiving supplies and equipment for the facility in our Materials Management/Supply Chain Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Demonstrates knowledge of vendors to obtain appropriate supplies.
• Maintains current files, records, and catalogs for supplies and implants.
• Maintains Inventory Management System database for pricing, product / item numbers and PAR levels. Works with GPO to ensure most current tier and price.
• Researches vendors to locate specialized supplies as requested by the medical staff and approved by the Administrator and Director of Business Operations
• Is responsible for maintaining proper levels of inventory and timely distribution.
• Places orders in a timely manner when requisitioned by various areas of the facility
• Ensures all purchasing areas meet regulation and items are stored safely and securely.
• Demonstrates appropriate response to changes in schedule to avoid delay in providing supplies and implants as well as overstock of inventories
• Reviews schedule well in advance to anticipate any unusual high or low demand for supplies
• Validates packing slips against items received and receives purchase orders in Inventory Management System.
• Demonstrates knowledge of appropriate systems for the collection and maintenance of records and documentation pertinent to supplies, implants and systems
• Helps maintain supplies and records for biohazard waste management
• Distribute received supplies to appropriate stocking areas and departments
• Facilitates returns and credit for inaccurate deliveries, missing and damaged items
• Reconciles implant log with bill only write ups, consignments and stocked implants; and facilitates corrections with the OR and vendor. Utilizes implant tracker daily.
• Receives broken instrument forms and facilitates repairs, replacements and service. Tracks all repairs within Inventory Management System and Broken Instrument spreadsheet
• Check and respond to emails in a timely and efficient manner 

QUALIFICATIONS:

• Cooperative work attitude toward co-employees, management, patients, visitors, and physicians
• Ability to promote favorable facility image with physicians, patients, insurance companies, and general public
• Ability to make decisions and solve problems

EDUCATION and/or EXPERIENCE:

Required

• High school diploma or GED certificate
• BCLS certification within 3 months of hire
• Previous experience and/or Training or courses in supply chain management
• Strong ethical and moral character references

Preferred

• ASC experience
• 2-3 years as an active surgical teach in the scrub role

BENEFITS:

• Health Insurance with FREE Teladoc services
• Dental, Vision, & Supplemental Insurance
• 401 (k)
• Paid Time Off

JOB TYPE: Full-Time

JOB STATUS: Non-Exempt (Hourly)

COVID-19:

All new team members are required to receive the first dose of the COVID-19 vaccine prior to start working. Newly hired team members who have only received the first dose of the COVID-19 vaccine prior to starting work MUST agree to receive their second dose within the clinically recommended time frame after their employment. The only newly hired team members who are excused from this requirement are those with an approved religious or medical exemption and documentation must be provided.