Executive Assistant

ANEW is a nonprofit organization with a mission of building people, building communities. Founded in 1980, ANEW has a unique and successful reputation for assisting underserved populations into apprenticeship and family wage careers. ANEW is focused on gender and racial equity in industries that do not represent the community.

The Executive Assistant will Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. The successful candidate will play a crucial role in maintaining smooth day-to-day operations, managing executive schedules, and facilitating effective communication within the organization. If you are a detail-oriented professional with excellent communication and organizational skills, we invite you to apply for this dynamic role.

PRIMARY RESPONSIBILITIES

• Coordinate and manage executive calendars, scheduling appointments, meetings, and events.
• Anticipate and resolve scheduling conflicts, ensuring optimal use of executive time.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Manage emails, phone calls, and correspondence, responding on behalf of executives when appropriate.
• Prepare and distribute meeting agendas, materials, and documentation in advance.
• Attend meetings, take minutes, and provide follow-up on action items.
• Coordinate domestic and international travel logistics, including flights, accommodations, and transportation.
• Prepare travel itineraries and ensure executives have all necessary information for trips.
• Organize and maintain digital and physical files, ensuring easy retrieval of documents.
• Assist in drafting and editing reports, presentations, and other documents as needed.
• Provide support on special projects, coordinating efforts across various teams.
• Monitor project timelines and deadlines, ensuring timely completion.
• Manage the flow of information to and from executives, prioritizing tasks and requests.
• Maintain professionalism and strict confidentiality of all sensitive materials.
• Handle sensitive information with the utmost discretion and always maintain confidentiality.

SKILLS AND ABILITIES

• Organizational Skills: Ability to manage and prioritize multiple tasks and deadlines.
• Efficient time management and calendar coordination.
• Communication Skills: Strong written and verbal communication skills.
• Professional and articulate communication with internal and external stakeholders.
• Attention to Detail: Meticulous attention to detail, especially in document preparation and scheduling.
• Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
• Adaptability: Flexibility to adapt to changing priorities and handle unexpected challenges.
• Tech Proficiency: Proficiency in using office software (Microsoft Office Suite, Google Workspace, etc.).
• Familiarity with digital communication tools and scheduling software.
• Problem Solving: Strong problem-solving skills to address issues and find effective solutions.
• Initiative: Proactive attitude in anticipating needs and taking initiative to address them.
• Interpersonal Skills:
• Excellent interpersonal skills to build relationships with team members and external contacts.
• Project Management: Ability to assist in managing projects, ensuring timelines and milestones are met.
• Resourcefulness: Resourceful in finding information, solving problems, and navigating challenges.
• Professionalism: High level of professionalism and ability to represent executives and the organization effectively.
• Team Collaboration: Collaborative mindset with the ability to work effectively with diverse teams.
• Crisis Management: Ability to stay calm under pressure and handle crises or urgent situations effectively.
• Research Skills: Research capabilities to gather information and prepare reports or briefs.
• Continuous Learning: Willingness to adapt and learn new skills to meet evolving job responsibilities.
  
  Minimum Qualifications: 
  
  • 2 years as an executive assistant or in a similar administrative role.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • High level of professionalism and interpersonal skills.
  Bachelor's degree in business administration, communications, or a related field is preferred
  
  Conditions of Employment And Other Requirement:
  
  
• Background screening through Washington State Patrol
• Ability to work flexible schedule to include evening and or weekend
• Proof of citizenship or other authorization for employment
• Continuation of employment is contingent upon successfully performing work described
• Continuation of this position is dependent on achievement of performance goals and availability of funding
  
  

WORK LOCATION: ANEW Tukwila Training Center and Satellite locations as assigned

WORK SCHEDULE: Monday - Friday

REPORTS TO: Executive Director

This position is paid an exempt position with a starting  salary range of $67,725.00 - $71,880.85  per year.  This position is grant funded and continuation of this position is subject to continuation of funding. The starting salary is based on education and experience as per the below matrix.

Years’ experience must be directly related to this position.

This position is an exempt position. The person in this position is expected to serve a 90-day probation

period. Benefits will not be included until and unless the position is made permanent, which is contingent upon performance evaluation, funding, board direction, and potential re-development of the organization and its training/service delivery models. If the position is more than 30/hours per week, employer paid medical benefits will include medical, dental, and vision benefits.

A portion of the medical premium is made by the employee through a pre-tax contribution at time of payroll posting. Employees at 30/hours week or greater qualify for full benefits and pay a pre-tax contribution of $80 per month. Employees at 20/hours per week pay 25% of their benefits. Employees who work less than 20 hours per week are not eligible for paid benefits. Additional employer paid benefits include: basic life insurance, vacation, sick leave, holiday pay and taxes as required by law.

The final applicant will be selected by way of a competitive process which will include interviewing and professional reference checks. Please email cover letter and resume to hr@anewcareer.org.