Part Time Bookkeeper

Description

part time, 20 – 25 hours per week, MWF schedule preferred

Professional/Team Effort

• Attend / participate in all required meetings 

• Clock in / out according to policy

• Look for opportunities to prevent loss to the company and Clients

• Plan, coordinate and organize work effectively 

• Adhere to company core values

• Adhere to company employee guide

• Update individual performance plan monthly to achieve your own goals and track your own results

• Complete assignments on time

• Assist other employees during uneven workload

• Work as part of the team and cooperate with others

Accounts Receivables

• Answer questions about invoices and payments

• Daily Deposit: Enter all Client payments

• Distribute all Past Due Invoices to clients according to the monthly past due schedule.

• Pull and review AR Aging Report to follow-up on past due invoices and payments properly posted

• Re-send or print and mail sent but not viewed invoices

• Follow up with all clients involving past due letters and/or further action

• Manage relationship and procedures with collection agency

Accounts Payable

• Enter all expense reports and reimburse employees

• Schedule and pay all monthly reoccurring bills

• Reconcile credit card statements

• Manage relationship with vendors

• Prepare quarterly report for referral payments

Office Space Management

• File and update company insurance policies

• Monitor fire extinguisher

• Maintain rent payments and annual changes to rent/CAM

• Primary point of contact for property manager and building notices

• Grocery and supply orders

General Ledger Analysis

• Reconcile payroll/deductions, expense reports/company credit cards and income

Human Resources

Payroll

• Pull and Review Payroll Benefit Reconciliation / Update spreadsheet

• Handle timesheet issues

• Process Payroll

Benefits

• Manage open enrollments

• Maintain and update any insurance coverage changes

• Handle employee changes/updates and document accordingly 

• Complete Yearly Status Full Time vs Part Time Audit on all employees for Insurance Purposes and Vacation

• Manage Paid Time Off Donation Program

• Employee Scholarship Program  

Documentation

• Update Employee Handbook as needed and document changes

• I-9 Audit

• States organization and updates

Hiring and Terminations

• Manage Recruiting module in Paylocity assisting Regional Coordinators with job postings and transitions from candidate to hire

• Ensure Onboarding checklist items are complete and New Hire Onboarding is transitioned to Impressions Coordinator

• Ensure all necessary documentation on file in Paylocity

• Manage Termination Checklist assisting Regional Coordinators with process to ensure complete termination from all systems.

Perform other duties or special projects as assigned

Requirements