What are the responsibilities and job description for the Buyer position at Ann Arbor Public Schools?
- Under the direction of the Director of Finance, Procurement and Business Services, facilitate the timely and accurate procurement of supplies, equipment and services through requests for information, competitive bids, informal quotations and cooperative programs. Duties include, but not limited to, collaboratively preparing specifications; advertising; conducting vendor meetings and public bid openings; analyzing, calculating bid pricing, tabulating price quotes; interviewing, researching, negotiating with; and recommending vendors and facilitating contract development
- Ensure compliance with federal and state procurement laws, Board of Education policies and regulations, and department policies and procedures
- Operate the district purchasing card program, including employee training, problem solving, communications to staff, auditing transactions, and recording journal entries
- Maintain vendor files and E-Suite in ERP and conduct training for staff and vendors
- Analyze, identify and implement cost saving opportunities and process efficiencies
- Work collaboratively with District departments, vendors and stakeholders to maintain effective communications and resolve issues.
- Support budget managers in purchasing decisions
- Maintain department records and assist with audit process
- Manage disposal of surplus equipment
- Provide support to the Director of Finance, Procurement & Business Services for contract administration on long-term purchases including but not limited to, maintenance agreements, copiers, print services, and vending machines
- Provide support to Director of Finance, Procurement and Business Services for technology improvements, staff training, budget analysis, account reconciliation, purchase order approvals, and accounts payable approvals and audits
- Perform other duties as assigned
JobID: 16475
Position Type:
Secretarial/Clerical/Secretary - 12-Months
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
9/30/2024
9/30/2024
Location:
Finance
Finance
District:
Ann Arbor Public Schools - website
Ann Arbor Public Schools - website
Position Title: Buyer
FTE: 1.0 (52 weeks, 40 hours/week)
Salary: $55,000 - $75,000 with comprehensive benefits
Position Location: Finance Department – Earhart Building, 3700 Earhart Road, Ann Arbor, MI 48105
Reporting Relationship: Director of Finance, Procurement & Business Services
QUALIFICATIONS:
The following is a list of qualifications for the position, any of which may be waived by the Board of Education in exercising its prerogative to determine qualifications.
General Description:
Under the supervision of the Director of Finance, Procurement & Business Services, the Buyer is responsible for purchasing supplies, equipment and contracted services in support of District programs in compliance with federal and state laws, and district policies and procedures. The Buyer contributes to District outcomes and the success of each student by ensuring each purchase derives maximum benefits. The Buyer shall cultivate an organizational mindset, in which respects diversity, celebrates and benefits from a rich, diverse learning and work environment, and understands that diversity strengthens the organization.
Essential Duties and Responsibilities:
Education and Experience:
Associates Degree in Business, Finance, or related field with purchasing experience; or three years’ public purchasing experience; or five years’ related public-school business office experience
Successful purchasing-related experience, including competitive solicitation development, facilitation, and award, contract management, and vendor relations; public school experience preferred
Certification as an MSBO Certified Purchasing Officer, or commitment and eligibility to attain within three years of hire
Certified Professional Public Buyer (CPPB) a plus
Demonstrated ability to organize projects and follow to conclusion, in a timely and accurate manner, with an emphasis on customer service
Proficiency in Excel and Microsoft Word
Such alternatives to the above qualifications as the Board of Education finds appropriate and suitable
Skills and Essential Qualities:
Organized, dependable, and able to handle confidential information with discretion Ethical and objective; maintains transparent processes with integrity
Strong analytical and mathematical aptitude
Effective writing, negotiation, speaking and communication skills
LANGUAGE SKILLS:
Read and interpret documents such as procedure manuals. Write routine reports and correspondence.
Speak effectively before groups of people.
Communicate clearly and concisely, both orally and in writing.
MATHEMATICAL SKILLS:
Calculate figures and amounts such as total cost, discounts, interest, commissions, proportions, and percentages Apply concepts of basic algebra and complex mathematical computations
REASONING ABILITY:
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with problems involving several concrete variables in standardized situations.
OTHER SKILLS and ABILITIES:
Develop effective working relationships with co-workers and staff
Perform duties with awareness of all district requirements and Board of Education policies. Operate standard office equipment.
Must be punctual, dependable and work with accuracy. Maintain confidentiality of employee records.
Perform outstanding customer service.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, operate a computer and payroll stuffing
machine, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds, such as payroll reports. Specific vision abilities required by this job include close vision and depth perception.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions. The noise level in this environment is usually quiet. Positions demands meeting deadlines with severe time constraints.
Ann Arbor Public Schools is committed to a diverse and inclusive workplace. Ann Arbor Public Schools is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
METHOD OF APPLICATION:
All applicants must complete the online application at a2schools.org >> District Links >> Job Postings
Salary : $55,000 - $75,000
