Design Assistant

Responsibilities

• Manage tasks within 2-3 projects simultaneously with an eye for detail
• Maintain all project information in Basecamp with daily updates
• Our luxury interior design firm stands out for its unwavering commitment to transparency. Right from the outset, we provide clear and honest insights into both budget and timeline, setting a standard of trust and integrity in every project.
• Assist with presentation preparation through the use of Powerpoint
• Gather detailed information and quotes for preparation of accurate design proposals
• Create and prepare proposals for client submission
• Assist Associate and Lead Designers with various design and administrative tasks related to all phases of high end interior design from initial planning through to project completion
• Review project plans and understand project scope, completion schedules and other related documents
• Develop AutoCAD plans, including but not limited to: floor plans, furniture plans, elevations, and reflected ceiling plans
• Maintain up to date knowledge of products and materials available on the market
• Maintain and develop vendor database and accounts
• Assist with sample return, sample pulls and materials library organization
• Assist Design Team with the following but not limited to: Designer Link, Ivy, and Harvest time input and order tracking
• Organize and maintain client FF&E binders
• Interface with vendors via phone calls, emails, and shop visits to coordinate production and completion of orders
• Ability to resolve project problems and respond appropriately to vendor concerns with tact and efficiency
• Attendance or coordination of project site visit, vendor site measures, and furniture inspections
• Maintain excellent organization of project files, samples, and orders
• Track assigned tasks, appointments, and correspondence with detailed follow-through to reach completion
• Coordinate and assist with onsite project installations, which may include picking up and
• returning supplies, managing supply inventory lists, and creating and managing deinstallation punch list
• Proactively engage in the design process by managing up to Design Associate and Lead Designers
• Accurately and thoroughly document and manage time per company guidelines, inputting into Quickbooks and client softwares by the communicated deadlines

Requirements

• 1 - 2 years of Interior Design internship or assistant level professional experience
• Positive attitude with eagerness to grow both professionally and personally
• A creative problem solver - Looks at problems as opportunities
• Highly productive and organized with thorough attention to detail
• Multitasking extraordinaire
• Dependable and punctual
• Effectively communicates with the team and vendors
• Ability to work both as a team & independently, taking direction with minimal supervision
• Strong administrative skills and a foundation in following processes and procedures
• Professional demeanor and sound judgment
• High EQ - Does not take things personally and is open to feedback
• Ability to be coached and learn alternate ways of approaching issues
• Degree in Interior Design or Interior Architecture a plus
• Proficiency in AutoCAD, Adobe Photoshop/Illustrator, and MS Office is a plus
• Proficient in any 3D rendering platforms and/or the ability to hand render is a plus
• Knowledge of Quickbooks Online, Studio Designer or Basecamp is a plus
• Have access to a vehicle

Core Competencies

• Task Focus: Delivers concierge level service to clients and vendors that meets and exceeds expectations.
• Ethics & Integrity: Adheres to Company’s values, beliefs, and principles bringing clients' style to life in the most elevated way and supporting employees to live at their highest and best.
• Composure: Remains calm, maintains perspective, and responds in a professional manner when faced with tough situations.
• Personal Learning: Takes personal responsibility for the continuous learning of new knowledge, skills, and experiences.
• Dealing with Ambiguity: Able to successfully function during times of uncertainty and changing priorities.
• Decision-Making: Makes excellent, timely decisions based on a mixture of analysis, wisdom, experience and judgment.
• Interpersonal Skills: Builds effective relationships with all people—treats everyone with the utmost respect.
• Results Oriented: Proactive attitude; Gets results and achieves goals.

Physical Requirements

• Able to occasionally travel and present at offsite locations in the Bay Area
• Applicants should be able to work with equipment typically found in an office and should be able to perform the essential functions of the job, with or without accommodation. Possible accommodations needed should be discussed prior to the onset of employment and/or the interview process.
• Ability to lift 25lbs and transport items in and out of vehicles. Ability to work on feet/run errands for 4 hours per day as needed. Ability to sit at a desk for 6 hours per day.

Benefits

• Medical, Dental, and Vision coverage
• 401(k)
• Paid Time Off
• Sick Time
• Pre-Tax Flexible Spending Account
• Pre-Tax Transit Management Account
• Pre-Tax Traditional IRA Savings Account
• Monthly Cell Phone Use Allowance
• Supplemental Parental Leave Benefits
• Bonus based on Company profits