Assistant National Conference Coordinator

Description

The Assistant National Conference Coordinator will assist in planning and organizing Answers in Genesis national conferences at the Ark Encounter and the Creation Museum. This position is responsible for facilitating and reporting details for each conference and is a comprehensive communication liaison between AiG leadership, speakers, staffing and promotional departments. The assistant must be detail oriented and possess superior planning skills. This position will allow one to impact others through a service mindset centered on making an eternal difference. 

This position will allow one to impact others through a service mindset centered on making an eternal difference. This position should display our Core Values of SERVE (Serve, Equip, Relate, Value, Engage) when interfacing with both internal and external customers to ensure that the message and mission of Answers in Genesis is portrayed in an effective and God-honoring fashion. This position provides opportunities for spiritual, personal, and professional development.

Responsibilities

• Promote the mission and standards of Answers in Genesis
• Create a SERVE culture environment in all work done
• Approach all tasks with a second-mile mindset
• Prioritize personal integrity in all interactions and assignments

Primary Objectives

Objective 1: Demonstrate proficiency in all aspects of conference and event coordination

• Consistently meet all established timelines related to national conferences
• Communicate and negotiate with venue and vendors for all ministry conference needs
• Execute event operations in an efficient manner including follow-up reporting

Objective 2: Communicate with all involved parties in a timely and efficient manner

• Communicate with speakers and leaders regarding schedules, topics, and travel needs
• Communicate with staff and volunteers regarding logistical and operational needs including staffing, resources, promotional and technical needs
• Communicate effectively with registered and potential attendees regarding options, conference details, and timelines

Objective 3: Facilitate all duties with a focus on efficiency and stewardship

• Faithfully steward relationships
• Serve the needs of attendees.
• Provide resources and remove obstacles for staff and volunteers.
• Maintain a Godly testimony with vendors and venues.
• Ensure safety and security of ministry assets while facilitating events (equipment, finances, and vehicles).
• Monitor quality assurance and maintain an appropriate cost/revenue ratio for events.
• All Other duties assigned by Management.

Qualifications

Requirements

• Must agree with and be able to sign our Statement of Faith
• Maintain a personal relationship with Jesus Christ
• Regularly attend a local, Bible-believing church
• Strong oral and written communication skills: This person must be comfortable communicating passionately and professionally with people from all walks of life.
• Exceptional organization/planning skills and attention to details: Must be able to keep track of multiple projects in different stages of completion.
• Assertiveness: must have the ability to be firm yet encouraging in negotiating with vendors, ministry partners and other departments concerning logistical, promotional, financial, and other ministry needs.
• Proficiency in Microsoft Office software and ability to learn new software as required.
• A servant leadership attitude.
• This is an exempt position and requires long hours during the execution of conferences.
• Good physical condition with the ability to bend, stoop, reach, lift loads up to 25 pounds and stand for extended periods of time.

Education & Experience

• Experience in conference/events planning is a plus.
• Experience working within a Christian, non-profit ministry a plus.
• Proficient in data extraction and manipulation.