Bi-lingual Administrative Assistant/Volunteer Coordinator for Parish

The Pastorate of Prince of Peace and St. Francis de Sales is seeking candidates for a 19 hours per week position in our pastorate office. The Administrative Assistant is a welcoming presence for all who visit, work in, or call the office. This position works alongside the Parish Office Manager and provides support to the Faith Formation Team, ministry leaders and parish volunteers. The hours for this position are Tuesday and Friday 11:30 am to 4:00 pm and Wednesday evenings from 12:00 pm to 8:00 pm. Wednesday evening hours will be flexible during summertime (June-July).

Essential Functions

• Perform general office duties such as reception, answering telephone inquiries, filing, mail distribution, and journal entries on a daily basis.
•  Welcome all who contact or visit the Parish Office and provide appropriate assistance.
•  Provide administrative support, in a bilingual environment.
•  Works with the Faith Formation Team weekly on Wednesdays (4-8pm).
•  Manages Faith Formation Registration and other support as needed.
• Manage Ministry Scheduler
• Provide assistant to those seeking to volunteer by
  • Helping them with Virtus training
  • Connecting them with ministry leaders
  • Verification for volunteer eligibility
  •  Maintaining files for Virtus eligible volunteers
  • Communicating eligibility with the ministry leaders

• Manages Social Media posts: Facebook, Instagram, etc.
• Takes minutes at staff meetings.
• Reports to Parish Office Manager.

Position Qualifications

• Minimum of a high school diploma or equivalent.
• Ability to speak, read and write Spanish and English is required.
• Excellent communication and interpersonal skills.
• Excellent discretion and judgment to serve all who seek assistance and to maintain appropriate confidentiality.
• Must be able to work collaboratively with clergy, staff, and volunteers as well as effectively prioritize tasks and meet timelines.
• Computer competency in Microsoft Office and ability to learn parish-specific database systems.
• General knowledge of the Catholic Church is preferred.
• Must model Christian attitudes and behaviors and adhere to the Archdiocesan Code of Conduct.