Parish Secretary (NE)

The Parish Secretary will provide receptionist services and clerical support for the parish office at St. Lawrence Martyr in Hanover, Maryland. This is a part-time, non-benefit eligible position; 15-19 hours per week. Bilingual-Spanish is helpful.

Essential Functions

• Welcome and direct visitors; answer telephone calls and direct calls appropriately; retrieve and return or route messages; answer routine questions to assist other staff, volunteers, parishioners, and prospective parishioners.
• Maintain parish census and offering software system.
• Maintain parish sacramental records.
• Handle incoming and outgoing mail: sort and distribute mail; prepare bulk mailings and related records; monitor postage meter and ensure refill as needed; prepare items for special deliveries; prepare and run mailing labels as needed.
• Sell Mass cards and record Mass intentions; maintain records for Mass stipends; order Mass cards as needed.
• Provide basic secretarial support as requested; type correspondence and prepare for dissemination or mailing.
• Prepare and send out welcome packets for new parishioners.
• Receive telephone calls during work hours from individuals requesting health care ministry visits, anointing, or Communion; notify priests, deacon, and/or volunteers on timely basis.
• Perform other duties as requested or needed.

Position Qualifications

• High School diploma or equivalent; minimum of three years' experience as a receptionist in a professional work environment.
• Basic level of proficiency in the use of Microsoft Office suite of products.
• General knowledge of the Catholic Church, including Sacraments.
• Thorough knowledge of modern office practices and procedures, and the use of office machines and equipment; including fax, copiers, and postage machine.
• Ability to project a courteous, warm, and welcoming, and empathetic image to the public and to all constituents, whether on the telephone or in person.
• Ability to maintain confidentiality and professional demeanor in all situations.
• Ability to communicate effectively orally and in writing.