Avionics Support Quality Office Manager

Avionics Support Quality Office Manager, Starting Salary at $43K

Responsibilities for Office Manager

1. Oversee and support all administrative duties in the office and ensure that office is operating smoothly

2. Manage office supplies inventory and place orders as necessary

3. Perform receptionist duties: greet visitors, and answer and direct phone calls

4. Receive and sort incoming mail and deliveries, and manage outgoing mail

5. Develop office policies and procedures, and ensure they are implemented appropriately

6. Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure

7. Manage office budget with the General Manager of the Hangar

8. Identify opportunities for process and office management improvements, and design and implement new systems

9. Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

ADMINISTRATION

1. Open, monitor status and close sales and service orders in Total FBO

2. Enter of parts requirements into Total FBO based on technician inputs

3. Identify savings opportunities by searching for used parts in the inventory of installed in "house-owned" units

4. Monitor progress of maintenance and/or manufacturing jobs routed through the workshops through Total FBO and with the Avionics General Manager and Floor Support Manager

5. Monitoring of parts inventory levels in Total FBO

6. Conduct Bi Annual manual inventory count and update Total FBO as needed

7. Outbound and inbound logistics of the product and parts

8. Maintain paper and electronic files of per QMS requirements

9. Receiving parts in Total FBO

10. Performs contract review of all orders for customer requirements to include import/export shipping, documentation, and quality requirements.

11. Other Administrative Duties as assigned by the Avionics General Manager

CUSTOMER SERVICE

1. Assist invoicing and collection of receivables and down payments from the customer.

2. Assist in Quote MRO jobs to the customer, as authorized, and follow up on quote approvals.

3. Make timely status updates to the customer.

The AAS is considered a vital liaison between the repair station and the customer and will work with other employees to share information and help resolve production issues.

On the Job Training: Formal training with Total FBO trainers and hands on training with our Senior Office Manager of the Aviation Repair Hangar.

WHAT THIS COMPANY OFFERS YOU

Benefits:
after 90 days, medical, dental, vision, simple IRA, with company match, sick - personal leave, vacation leave, rent assistance for out of area applicants (6 months) or $3000 moving expenses

Job Type: Full-time

Pay: $41,600.00 - $43,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Relocation assistance
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No nights

Ability to commute/relocate:

• Punta Gorda, FL 33982: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 4 years (Preferred)
• Administrative experience: 4 years (Preferred)

Work Location: One location