What are the responsibilities and job description for the Accounts Payable and Payroll Specialist position at AppleOne Employment Services?
Key Responsibilities:
Process weekly accounts payable using BILL, Divvy, and QBO, ensuring accuracy and proper coding of invoices.
Research and follow up on accounts payable inquiries and maintain vendor files, including collecting W-9s for new vendors.
Verify monthly benefits invoices against employee rosters and updates; prepare for payment.
Prepare and file annual 1099s, ensuring all vendor information is on file.
Work closely with the HR team on payroll system tasks, validate payroll reports, and post journal entries related to payroll and benefits.
Assist with annual audits and monthly closing (including AP aging and reconciliations).
Monitor and update petty cash spreadsheets; log and count cash from various activities.
Provide clerical and administrative support, contributing to school events and community engagements.
Qualifications:
Bachelor's degree in accounting or a related field preferred, but not required.
Extensive knowledge of accounts payable and payroll processes.
Strong work ethic with the ability to work independently and efficiently.
Exceptional problem-solving skills, with the ability to learn software quickly and implement lasting solutions.
Strong communication skills with a customer service mindset, particularly in private school communities.
Organized, detail-oriented, and capable of handling multiple tasks with professionalism.
Willingness to continuously improve, overcome challenges, and reflect on outcomes.
EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Process weekly accounts payable using BILL, Divvy, and QBO, ensuring accuracy and proper coding of invoices.
Research and follow up on accounts payable inquiries and maintain vendor files, including collecting W-9s for new vendors.
Verify monthly benefits invoices against employee rosters and updates; prepare for payment.
Prepare and file annual 1099s, ensuring all vendor information is on file.
Work closely with the HR team on payroll system tasks, validate payroll reports, and post journal entries related to payroll and benefits.
Assist with annual audits and monthly closing (including AP aging and reconciliations).
Monitor and update petty cash spreadsheets; log and count cash from various activities.
Provide clerical and administrative support, contributing to school events and community engagements.
Qualifications:
Bachelor's degree in accounting or a related field preferred, but not required.
Extensive knowledge of accounts payable and payroll processes.
Strong work ethic with the ability to work independently and efficiently.
Exceptional problem-solving skills, with the ability to learn software quickly and implement lasting solutions.
Strong communication skills with a customer service mindset, particularly in private school communities.
Organized, detail-oriented, and capable of handling multiple tasks with professionalism.
Willingness to continuously improve, overcome challenges, and reflect on outcomes.
EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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