Executive Assistant III

Applied Research Solutions is seeking an Executive Assistant (Level III) located at Hanscom AFB, in Bedford, Massachusetts.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. 

Responsibilities will include:   

• Manage calendar appointments and day-to-day activities of the PEO/Deputy PEO to determine and prioritize action items, and coordinate responses to include staff actions, within established deadlines.
• Augment support to Organization Senior Functional (OSF) and other PEO Staff.
• Applying knowledge of the various types of software capabilities to include but not limited to Defense Travel System. (DTS), Microsoft’s DAF365, and functions to resolve problems and complete standard/nonstandard assignments.
• Provides input regarding the general and day to day performance of clerical and program assistant staff within the PEO/Deputy PEO office.
• Assists with planning, coordinating, and executing events, supports engagements with senior-level stakeholders and distinguished visitors.
• Producing a variety of recurring reports, charts, and documents.
• Analyzes, develops, implements, and provides oversight of inter-office procedures and standards on workflow, work methods, and other administrative procedures.
• Plans, organizes, coordinates, and controls all phases of projects to meet deadlines.
• Maintain a running list of PEO/Deputy PEO assigned taskers to ensure tasks are closed out.
• Schedule/set up classified meetings.
• Develops and implements methods, techniques, and standards to improve the overall management of the administrative operation of the executive office.
• Tracking and coordinating documentation and staff packages for signature/approval.
• Must be familiar with computer or web-based travel systems for creating travel authorizations to include making reservations for air travel, hotel accommodations and rental car arrangements following government-provided web-based training and reference material.
• Other duties as assigned.

Qualifications/Technical Experience Requirements:

• Must be a U.S. Citizen.
• High School diploma or GED, ten years of experience in the respective profession being performed, with at least three years of executive administrative support experience in DoD or industry.
• Secret Clearance required or eligibility to obtain a DoD Clearance.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.