Office Administrator

Description

Join Aprio's Administrative team and you will help clients maximize their opportunities. Aprio, LLP is a progressive, fast-growing firm looking for an Office Administrator to join their dynamic team in New York Office.

Position Responsibilities:

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Responsible for managing the front desk and reception for the office
• Possess a general understanding of invoicing and reporting in a professional services environment
• Preparation of expense reports
• Handling confidential correspondence and files and new client set up
• Coordinating and managing workflow with the team
• Support with processing of certified mail
• Order supplies, call for service, coordinate with IT department

Qualifications

Qualifications:

• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced and time sensitive office environment
• Proficiency in multi-tasking and prioritizing using strong problem-solving skills and the ability to self-direct
• Aptitude for working with a diverse group of important external clients as well as internal associates at all levels of the organization
• Exceptional written and verbal communication skills are necessary
• Superior organization skills and dedication to completing projects in a timely manner
• Organizes and prioritizes large volumes of information and calls
• Acts as the ambassador of the department
• Ability to work independently and acts as project manager on special projects
• Proofreads for spelling, grammar and formatting, making appropriate changes. Responsible for accuracy and clarity of final copy
• Ability to learn quickly and become proficient with Aprios Windows based applications
• High school diploma or general education degree (GED)
• Preferred Associates/Bachelors degree
• Minimum of five (5) years related experience in a management support role, preferably CPA or law firm
• Proficiency in MS Office with expertise in Outlook, Word, PowerPoint and Excel is essential.
• Experience in Salesforce is a plus
• Able to work additional hours February through April and September through October
• Self-motivated professional with proven independent judgment and decision making

Why work for Aprio:

Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.

Perks/Benefits we offer:

• Medical, Dental, and Vision Insurance on the first day of employment
• Flexible Spending Account
• 401k with Profit Sharing
• Discretionary Time Off structure
• Parental Leave coverage for both spouses
• Summer Hours/Flextime
• Tuition Assistance Program and CPA support program with cash incentive upon completion
• Dress your Day jeans casual to business professional depending on your day
• Discretionary incentive compensation based on firm, group and individual performance
• Incentive compensation related to origination of new client sales

What's in it for you:

• Working with an industry leader: Be part of a high-growth firm that is passionate for whats next.
• An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.
• A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.
• Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.
• Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.
• Competitive compensation: You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.