Office Manager

The Office Manager is responsible for the execution of financial statements and reports and the supervision of the general accounting function. Maintains records using established bookkeeping practices, procedures, and precedents. Prepares routine financial statements and reports. Responsible for payroll review functions. Assists with some activities of the HR Department such as record-keeping, Workers Comp forms and claims, benefits, health plans and pension plans.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Performs Accounting department clerical functions by coordinating activities and following accounting procedures.

• Complies with federal and state financial and tax requirements by studying and interpreting current and new legislation and advising management on key points.

• Balances the general ledger by preparing a trial balance and reconciling entries.

• Prepares financial reports for management by analyzing account information and trends.

• Is responsible for monitoring internal controls to assure proper compliance with accounting principles.

• Analyzes vendor accounts and answers vendors questions.

• Responsible for accounts payable (AP) and accounts receivable (AR) activities.

• Follows up on delinquent AR accounts with customers.

• Prepares AP reports and maintains AP files.

• Maintains financial security by establishing internal controls verifying documentation and requesting disbursements.

• Protects operations by assuring that financial data is kept confidential.

• Assists managers in reviewing budget reports and budget forecasts.

• Answers account receivable and payable phone inquiries.

• Oversees Cycle Counts and associated adjustments.

• Enter daily banking activity into system.

• Generates Aptyx monthly financial reports.

• Reviews both hourly and salary payroll, processes biweekly payroll reports.

• Maintains employment and wage records on hourly & salary personnel.

• Prepares employment records for internal and or external distribution.

• Assists Workers Compensation insurance carrier in resolving pending cases and monitoring employees currently out on leave.

• Coordinates the plant’s financial and HR activities with the appropriate Aptyx corporate contact.

• Provides required documentation during annual audits.

SUPERVISORY RESPONSIBILITIES:

TBD

QUALIFICATION REQUIREMENTS:

To succeed at this job, you must have knowledge of accounting principles in both manual and automated systems. A key duty of this job will be the ability to comply with federal and state financial and tax requirements by studying and interpreting current and new legislation and advising management on essential points.

EDUCATION and/or EXPERIENCE:

• Knowledge of accounting principles in both manual and automated systems.

• Bachelor’s or associate degree in accounting required or an equivalent combination of acceptable training and experience required.

• Minimum of five years’ experience working closely with top management in the preparation and completion of the annual working budget and assisting with planning and implementing changes in the accounting system.

• Minimum of five years working in a manufacturing-driven accounting system environment.

• Math competency is essential, as well as the ability to plan and organize.

• Must be able to handle many items simultaneously while maintaining strict confidentiality.

• Familiarity with the Sage 50/100 manufacturing software a plus.

• Knowledge of ADA, FMLA, COBRA and federal and state reporting requirements concerning compensation, health and safety is a plus.

MATHEMATICAL SKILLS:

See educational background required.

REASONING ABILITY:

Demonstrated success and experience in the following:

• Preparation of monthly & annual financial reports

• Preparation of financial statements

• Record keeping, data entry & maintenance of database.

• Analysis of facts and data.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands and fingers to perform routine office tasks. Employees’ routine tasks include regular use of a personal computer.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Most job functions are performed in a well-lit, environmental-controlled office environment. Certain tasks are performed in a controlled environment which may require hairnets and smocks.