Administrative Assistant

Description:

Title: Administrative Assistant

Location: Columbia, MD

Company Background

Since its founding in 2007, APV's portfolio of clients has grown significantly. As a well-established, woman-owned, Small Business Association-certified 8(a) company, APV has become a small business leader in supporting a multitude of clients, from more than 15 federal and state agencies, including the Department of Defense, to civilian organizations. As of 2021, APV has executed 70 plus prime contracts and received exceptional performance and client service ratings. APV is currently working on more than 30 government projects. APV has a wide portfolio of contracts and “Best-in-Class” contract vehicles, including GSA MAS, OASIS Small Business, and 8(A) Pool 1, CIO-SP3 SB & 8(a) across all functional areas, HCaTS, and several other industry-specific BPA and IDIQs.

APV is a mature company dedicated to quality and exceptional delivery to meet its clients’ missions. We understand personnel is an essential part of this. We hire the best and take care of the people who come work for us. We continue to maintain 96% employee satisfaction and have a high retention rate, well above the industry average for our small business peers. We do this by offering a competitive compensation plan and a leadership that is dedicated to employee growth and advancement.

Role:

The Administrative Assistant will provide support on several project tasks. Manage all logistics for multiple weekly client meetings to include meeting scheduling, creation of agendas, and taking of meeting minutes. The Administrative Assistant will maintain project logs including tracking of deliverables; create reports as needed; proofread and edit draft documents.

Duties:

The Administrative Assistant:

• Provides day-to-day support to the project team.
• Utilize CMS systems using an RSA token or PIV card, upon approval from CMS.
• Prepare meeting materials, including creating calendar invitations, drafting meeting agendas, taking meeting minutes.
• Assists with meeting & event logistics for client webinars; including, but not limited to, securing dates with the event Administrator, updating checklists, overseeing the registration for the event, ensuring deliverables are 508 compliant, capturing minutes, and QA from sessions.
• Coordinates the creation of the visual transcripts for all computer-based training deliverables.
• Maintains project logs (action items, risk/issue, decision, deliverables, lessons learned, etc.)
• Coordinates the upload and delivery of project deliverables and artifacts internally and to CMS.
• Other duties as assigned.

Required Skills:

• 2 years of work experience as an administrative, executive assistant, or similar role, with a bachelor’s degree in English or a related field.
• 6 years of work experience as an administrative, executive assistant, or like role, without a bachelor’s degree.
• Excellent verbal and written communication skills, expert knowledge of the English language.
• Experience proofreading and revising professional-level documents; detail-oriented and thorough.
• Excellent organization and time-management skills.
• Intermediate to expert level experience in MS Word, Excel, PowerPoint, and Outlook.
• Ability to multitask and prioritize tasks.
• Analytical and problem-solving abilities.
• Proven ability to work well with others.
• Flexibility and ability to adapt to changing priorities.

Preferred Experience:

• Experience supporting Centers for Medicare and Medicaid, or other Federal health agency contracts.
• Familiarity with SharePoint, OneDrive, Confluence, Adobe Acrobat, Zoom (conferencing platform), and/or 508 compliances.

About A P Ventures

A P Ventures is an Equal Employment Opportunity employer. All qualified applicants are considered without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status. Minorities/Females/Veterans/Disability candidates are encouraged to apply. Qualified military veterans are encouraged to apply.