What are the responsibilities and job description for the Accounting Technician position at Arapahoe County?
Our Mission: Arapahoe County Department of Human Services (ACDHS) builds strong communities by promoting the safety, independence and stability of individuals and families.
Our Vision: To end the cycle of poverty and prevent abuse and neglect of children and vulnerable adults (using an integrated Two-Generation approach)
ACDHS uses an integrated Two-Generation (2Gen) approach to address all of the basic human services needs of the entire family unit. The 2Gen approach begins with a mindset focused on family-centered program design, continues with the alignment of services and resources within the department as well as across multiple organizations, resulting in coordinated services to children and adults together (family) in order to create long term stability and sustainability.
The 2Gen approach builds well-being for families by focusing equally and intentionally on high-quality services in five areas of focus: early childhood education, adult education and employment pathways, economic security, health and well-being and social capital. This approach will help us achieve our core mission of breaking the generational cycle of poverty, preventing neglect and abuse and building strong communities.
ACDHS has an opening for a full-time Accounting Technician. The Finance Division of Human Services consists of employees focused on supporting functions of the department through various finance-related activities, such as: financial analysis and reporting, budgeting and accounting, purchases through the county purchasing process, and tracking fixed assets.
Performs a variety of technical accounting duties associated with the paying, classifying, recording, and reporting of County, State, and Federal funds. Duties assigned cover a broad range of accounting functions, including general accounting, analysis, and reconciliations.
Also administers fiscal agreement contracts for the Colorado Child Care Assistance Program. Ensures payment to all participating childcare providers and childcare assistance payments are accurate through reconciliation and processing of billings to match child attendance and authorizations.
The above duty statements illustrate the essential functions of the job and do not include other non-essential or marginal duties that may be required. The County reserves the right to modify or change the duties or essential functions of this job at any time.
DUTIES:
• Responsible for accounts payable functions including file maintenance, vendor relations, invoice coding and entry to accounting software, SAP.
• Reviews and reconciles employee mileage and travel and business expense reimbursement submissions for accuracy, completeness and compliance with County and State procedures and policies.
• Reviews fiscal source documents for completeness, mathematical accuracy, proper authorizations, and sufficiency of information and proper fund/account combinations before entering information into SAP.
• Responsible for client and provider benefit payables through Trails, CHATS, and other state systems while exercising significant fiscal responsibility and balance of budget considerations in compliance with CDHS Rules and Regulations, ACDHS Procedures and Policies, and contractual terms.
• Manages general and child specific out of home placement contracts including: drafting, mailing and tracking annual master contracts; processing child specific contracts for each out of home placement; and, entering rate details into the Trails database.
• Manages monthly billing for service providers including: reviewing monthly provider invoices; verifying accurate recording of billing details, reconciling identified billing errors, entering rate details into the Trails database, and liaise with service providers on processes, quality assurance, and conflict resolution.
• Manages case service payments related to clothing allowance, bus passes, and foster care after hour incentive requests. Reviews requests, verifies compliance with procedures and processes the request by submitting to finance or entering payment details into the Trails database.
• Coordinates Federal and State audits of payments and provider certifications.
• Responsible for accounts receivable functions including collecting daily payments from customers and providers, issuing receipts, completing spreadsheets and entering deposits into SAP.
• Responsible for accounts payable functions including invoice processing, check disbursement, and vendor contact.
• Responsible for preparing deposits for daily armored car pickup accurately and timely.
• Responsible for entering cash payments daily or monthly into the appropriate state systems, CBMS, CFMS, TRAILS or CHATS.
• Responsible for reviewing employee bi-weekly payroll and reports for accuracy, and communicates with employees and supervisors regarding timekeeping issues. Also, train department staff on the ESS/MSS system.
REQUIREMENTS:
Skills and Abilities:
• Knowledge of accounts payable, accounts receivable, general accounting principles and practices.
• Strong ability to learn CDHS rules and regulations pertaining to state programs.
• Thorough knowledge of or ability to learn various County and State computer systems, such as, CFMS, Trails, CHATS, CBMS, EBT, MS Office, Adobe, SAP, ICM and Microsoft Outlook. Prefer intermediate-level Excel.
• Ability to use logic and problem-solving skills applicable to State and County financial reporting systems.
• Analyze complex situations related to program eligibility and benefit payments, understand all of the information, and then draw conclusions from the analysis
• Ability to manage time in a high-volume work environment in order to meet all County, State and Federal deadlines
• Exhibit professional communication, both verbally and in writing with individuals within the department as well as external agencies such as State CDHS, auditors, providers, and federal organizations.
• Interacts professionally with team members in a collaborative problem-solving environment. Ability to objectively listen and evaluate others’ comments and resolve differences of opinion in a professional manner
Behavioral Competencies (these are required for all positions at ACG):
Accountability Accessibility Inclusivity IntegrityEducation and Experience:
Preferred Education and Experience:
• Work is generally confined to a standard office environment with occasional trip to other County or CDHS facilities.
PHYSICAL DEMANDS:
The following are some of the physical demands commonly associated with this position.
• No unusual physical demands are associated with this position.
• Spends 90% of the time sitting and 10% of the time either standing or walking.
• Occasionally lifts, carries, pulls or pushes up to 20 lbs.
• Uses cart, dolly, or other equipment to carry in excess of 25 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
• Constant use of eye, hand, and finger coordination, enabling the use of automated office machinery or equipment.
• Visual capacity enables constant use of a computer or other work-related equipment.
Please list any special physical demands associated with this position. For instance, exposure to hazardous environments, blood-borne pathogens, extreme heat/cold, use of power equipment or machinery, and wearing of PPE (personal protective equipment).
Definitions:
Occasionally: Activity exists less than 1/3 of the time.
Frequently: Activity exists between 1/3 and 2/3 of the time.
Constantly: Activity exists more than 2/3 of the time.
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (i.e. uploading or attaching documents to your online application), call NEOGOV technical support at 855-524-5627. Helpful hints: if you are having difficulty uploading or attaching documents to your application, first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt uploading (attaching) it.
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to:
https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch
Our Vision: To end the cycle of poverty and prevent abuse and neglect of children and vulnerable adults (using an integrated Two-Generation approach)
ACDHS uses an integrated Two-Generation (2Gen) approach to address all of the basic human services needs of the entire family unit. The 2Gen approach begins with a mindset focused on family-centered program design, continues with the alignment of services and resources within the department as well as across multiple organizations, resulting in coordinated services to children and adults together (family) in order to create long term stability and sustainability.
The 2Gen approach builds well-being for families by focusing equally and intentionally on high-quality services in five areas of focus: early childhood education, adult education and employment pathways, economic security, health and well-being and social capital. This approach will help us achieve our core mission of breaking the generational cycle of poverty, preventing neglect and abuse and building strong communities.
ACDHS has an opening for a full-time Accounting Technician. The Finance Division of Human Services consists of employees focused on supporting functions of the department through various finance-related activities, such as: financial analysis and reporting, budgeting and accounting, purchases through the county purchasing process, and tracking fixed assets.
Performs a variety of technical accounting duties associated with the paying, classifying, recording, and reporting of County, State, and Federal funds. Duties assigned cover a broad range of accounting functions, including general accounting, analysis, and reconciliations.
Also administers fiscal agreement contracts for the Colorado Child Care Assistance Program. Ensures payment to all participating childcare providers and childcare assistance payments are accurate through reconciliation and processing of billings to match child attendance and authorizations.
The above duty statements illustrate the essential functions of the job and do not include other non-essential or marginal duties that may be required. The County reserves the right to modify or change the duties or essential functions of this job at any time.
DUTIES:
• Responsible for accounts payable functions including file maintenance, vendor relations, invoice coding and entry to accounting software, SAP.
• Reviews and reconciles employee mileage and travel and business expense reimbursement submissions for accuracy, completeness and compliance with County and State procedures and policies.
• Reviews fiscal source documents for completeness, mathematical accuracy, proper authorizations, and sufficiency of information and proper fund/account combinations before entering information into SAP.
• Responsible for client and provider benefit payables through Trails, CHATS, and other state systems while exercising significant fiscal responsibility and balance of budget considerations in compliance with CDHS Rules and Regulations, ACDHS Procedures and Policies, and contractual terms.
• Manages general and child specific out of home placement contracts including: drafting, mailing and tracking annual master contracts; processing child specific contracts for each out of home placement; and, entering rate details into the Trails database.
• Manages monthly billing for service providers including: reviewing monthly provider invoices; verifying accurate recording of billing details, reconciling identified billing errors, entering rate details into the Trails database, and liaise with service providers on processes, quality assurance, and conflict resolution.
• Manages case service payments related to clothing allowance, bus passes, and foster care after hour incentive requests. Reviews requests, verifies compliance with procedures and processes the request by submitting to finance or entering payment details into the Trails database.
• Coordinates Federal and State audits of payments and provider certifications.
• Responsible for accounts receivable functions including collecting daily payments from customers and providers, issuing receipts, completing spreadsheets and entering deposits into SAP.
• Responsible for accounts payable functions including invoice processing, check disbursement, and vendor contact.
• Responsible for preparing deposits for daily armored car pickup accurately and timely.
• Responsible for entering cash payments daily or monthly into the appropriate state systems, CBMS, CFMS, TRAILS or CHATS.
• Responsible for reviewing employee bi-weekly payroll and reports for accuracy, and communicates with employees and supervisors regarding timekeeping issues. Also, train department staff on the ESS/MSS system.
REQUIREMENTS:
Skills and Abilities:
• Knowledge of accounts payable, accounts receivable, general accounting principles and practices.
• Strong ability to learn CDHS rules and regulations pertaining to state programs.
• Thorough knowledge of or ability to learn various County and State computer systems, such as, CFMS, Trails, CHATS, CBMS, EBT, MS Office, Adobe, SAP, ICM and Microsoft Outlook. Prefer intermediate-level Excel.
• Ability to use logic and problem-solving skills applicable to State and County financial reporting systems.
• Analyze complex situations related to program eligibility and benefit payments, understand all of the information, and then draw conclusions from the analysis
• Ability to manage time in a high-volume work environment in order to meet all County, State and Federal deadlines
• Exhibit professional communication, both verbally and in writing with individuals within the department as well as external agencies such as State CDHS, auditors, providers, and federal organizations.
• Interacts professionally with team members in a collaborative problem-solving environment. Ability to objectively listen and evaluate others’ comments and resolve differences of opinion in a professional manner
Behavioral Competencies (these are required for all positions at ACG):
Accountability Accessibility Inclusivity IntegrityEducation and Experience:
- High School diploma or equivalent.
- At least one to two years of general accounting experience or
- A combination of education and experience
Preferred Education and Experience:
- Associate or bachelor’s degree in Accounting, Finance or Business
- Human Services experience and/or
- Childcare assistance experience
• Work is generally confined to a standard office environment with occasional trip to other County or CDHS facilities.
PHYSICAL DEMANDS:
The following are some of the physical demands commonly associated with this position.
• No unusual physical demands are associated with this position.
• Spends 90% of the time sitting and 10% of the time either standing or walking.
• Occasionally lifts, carries, pulls or pushes up to 20 lbs.
• Uses cart, dolly, or other equipment to carry in excess of 25 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
• Constant use of eye, hand, and finger coordination, enabling the use of automated office machinery or equipment.
• Visual capacity enables constant use of a computer or other work-related equipment.
Please list any special physical demands associated with this position. For instance, exposure to hazardous environments, blood-borne pathogens, extreme heat/cold, use of power equipment or machinery, and wearing of PPE (personal protective equipment).
Definitions:
Occasionally: Activity exists less than 1/3 of the time.
Frequently: Activity exists between 1/3 and 2/3 of the time.
Constantly: Activity exists more than 2/3 of the time.
Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (i.e. uploading or attaching documents to your online application), call NEOGOV technical support at 855-524-5627. Helpful hints: if you are having difficulty uploading or attaching documents to your application, first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt uploading (attaching) it.
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to:
https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch
Privacy Rights 24
https://arapahoeco.gov/Human Resources/Work for Arapahoe County/Privacy Act Statement.pdf
Privacy Rights 25
https://arapahoeco.gov/Human Resources/Work for Arapahoe County/Noncriminal Justice Applicant Privacy Rights.pdf
Salary : $22 - $32
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