What are the responsibilities and job description for the Data Specialist position at Archdiocese of Baltimore?
The John Carrol School is looking for qualified candidates for a Data Specialist. Reporting to the Chief Advancement Officer and working closely with the Business Office, the Data Specialist is responsible for tracking, processing, acknowledgment, and reporting of all charitable contributions received by The John Carroll School. This position ensures donor information is accurate, kept confidential, and that related reports are available as needed.
The Data Specialist is also responsible for the production of reports designed to assist in development efforts for annual, capital and planned giving. This will require working closely with the President, Major Gifts Officer, Director of Development and Director of Parent & Alumni Engagement.
Additionally, this position will assist with Advancement events and activities as needed.
Job Responsibilities:
Qualifications:
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The Data Specialist is also responsible for the production of reports designed to assist in development efforts for annual, capital and planned giving. This will require working closely with the President, Major Gifts Officer, Director of Development and Director of Parent & Alumni Engagement.
Additionally, this position will assist with Advancement events and activities as needed.
Job Responsibilities:
- Leads and implements the overall process for maintaining a robust and accurate database for the School's Advancement Office, including data entry, gift processing, lists, statistical reports and analysis.
- Serves as the leader for entry, recording, and processing of all contributions and pledges to the School, including the Fund for John Carroll, major gifts, events, capital campaigns, etc.
- Ensures donors are acknowledged and recognized in a timely and highly accurate manner in order to steward and maintain their financial commitment to the school. This responsibility applies to both print and electronic gift/pledge acknowledgements.
- Leads a highly effective pledge redemption process and send pledge reminders to benefactors at key times throughout the fiscal year.
- Ensures recurring gift donors are acknowledged in an effective manner throughout the fiscal year.
- Serves as subject-matter-expert for assisting team members with reports and queries, including Board reporting, Fund mailings/reports, Capital Campaign mailings and reports, and Major Gifts reports, pledge reminders, etc.
- Maintains all individual and organizational records, inputting and updating biographical, geographical, professional, financial and other information.
- Creates reports for Development and Business Offices, including reports for the President's Reception, Donor Wall of Honor, Annual Giving Report, and other types of reports necessary in assisting with acknowledging and stewarding donors.
- Reconciles Advancement financial records with Business Office records.
- Supports events and initiatives sponsored by the Advancement and Alumni Relations Office
- Performs other duties as assigned in support of Advancement efforts.
Qualifications:
- Bachelor's degree
- Two or more years of experience in database management, preferably in education.
- Effective time management strategies and ability to meet deadlines.
- High-level of proficiency in working with development CRM/database such as Raiser's Edge, Raiser's Edge NXT or DonorPerfect.
- Employment is contingent upon satisfactory state & federal background checks, driving record check, completion of VIRTUS Training, and completion of all required employment paperwork.
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