Tuition Officer

Tuition Officer

Archbishop John Carroll High School
211 Matsonford Road
Radnor, PA 19087

Description:

Archdiocesan high schools use a tuition management service provided by an outside vendor to invoice and collect tuition and fees from a parent. The tuition officer’s role at the high school is to ensure that families are properly billed tuition and fees and to ensure that payments are made in a timely manner. They are a resource to parents with questions about tuition, fees, grants and scholarships.

The Tuition Officer is responsible to the School President and to the Tuition Manager in Educational Financial Services.

Essential Duties and Responsibilities:

• Ensure that all students are in the Tuition Management System and they have been properly billed and have received credit for any grants, scholarships or other discounts.
• Ensure that enrollment in the Tuition Management System reconciles with enrollment in the Student Information System(s).
• Assist the school’s president in awarding need-based grants to families who have applied for tuition assistance.
• Participate with the school’s President and Admissions team and Advancement teams in assisting with the association of scholarship awards.
• Assist families in the financial aid application process.
• Collect cash payments from parents for entry into the Tuition Management System.
• Prepare bank deposits for tuition and fees collected at school as required by policy.
• In conjunction with school’s Accountant, coordinate, prepare and review all necessary reports to complete tuition reconciliation.
• Respond to parent questions regarding tuition, documenting responses in the Tuition Management System.
• Enforce school and system policies concerning Tuition and Fees collection.
• Follow up regularly with families who are behind in payment of tuition in an effort to collect the funds due the school.
• Interact with School President and other school personnel regarding tuition and fees management.
• Prepare all necessary reports required during the annual audit of tuition records.
• Prepare ad hoc reports as needed.

Qualifications:

• Must be Proficient with Excel software
• 3 – 5 year’s accounting/bookkeeping/customer service experience
• Prior experience with Accounts Receivable management, a plus

Interested parties should send a cover letter along with resume, list of references and salary requirements to Mary Gillooly, Director of Budget & Financial Analysis.

The deadline for application is July 15, 2021.

Interviews will be granted to the most qualified applicants.

PA required clearances and Safe Environment Certification and official transcripts will be required before employment can begin.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.
Employment practices will not be influenced by an individual’s legally protected status or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese.
Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.
The Archdiocese of Philadelphia is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Office of Catholic Education at 215-587-3700.

Job Type: Full-time

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Application Question(s):

• Are you willing to submit to background checks and clearances as required by local laws and regulations?

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting/Bookkeeping: 3 years (Preferred)

Work Location: One location