What are the responsibilities and job description for the Transaction Coordinator position at Arco LLC?
Arco, an established Design-Build company, located in Newton, MA, is seeking a qualified candidate to assist our development team. The candidate will report directly to the General Manager, and will assist with financial operations, ensure legal compliance, and support various administrative tasks for our residential design and build projects. This role involves handling financial administration, legal documentation, project support, and risk management to ensure smooth project execution. This is a full-time, in-person position with excellent benefits in a collaborative working environment. Specific Tasks and Duties: Financial Administration - Prepares and monitors project budgets, financial reports, and cash flow statements, adjusting as necessary to align with financial projections. - Regularly reconciles of all project financials to ensure accuracy and transparency. - Creates proformas for financial and feasibility analysis of new projects, supporting the decision-making process. - Researches zoning and permitting requirements for compliance. - Conducts market analyses to inform the acquisition of new projects, sale of finished projects, and understand overall market trends. - Supports accounts payable and receivable functions, ensuring timely processing of invoices and payments. - Assists with coordinating loan applications and managing private equity funds. - Maintains accurate financial records and documentation. Legal Administration - Assists with fostering relationships with investors, providing regular project updates and addressing concerns. - Maintains project insurance compliance at local, state, and federal levels. - Helps to ensure compliance with project timelines, budgets, investor agreements, and lender requirements, mitigating risks and maximizing project success. - Supports the drafting, reviewing, and management of contracts, leases, and other legal documents. - Coordinates with transaction attorneys during purchase and sale transactions. - Helps with forming LLCs and managing private equity funds. - Coordinates with insurance companies to manage policies and audits. - Maintains organized records of all legal documents and correspondence. Project Support - Collaborates with project managers, architects, and construction teams to incorporate financial and legal considerations into project planning. - Tracks project financial performance against budgets and reports discrepancies. - Assist with any paperwork compliance and internal audits from Project Management, including subcontractor contracts, proposals, and certificates of insurance. - Provide administrative support to the Project Management team, as needed. - Assists with the forming and fostering of relationships with current and potential clients, vendors, consultants, realtors, and community members to support business growth and project success. Risk Management - Monitors and understands the entire project status for cash flow analysis, identifying potential cash flow issues and developing and implementing strategies to optimize cash flow throughout the project lifecycle. - Assists with ensuring compliance with project timelines, investor agreements, and lender requirements. - Helps to proactively identify and address potential issues or red flags during development, implementing solutions to mitigate risks and ensure project success. - All other duties, as required. Minimum Requirements • Bachelor’s degree in finance, accounting, business administration, or related field. • 1-3 years of financial management and/or legal administration experience and skills, preferably in the real estate development or construction industry. • Basic understanding of financial principles, real estate laws, and regulatory requirements. • Proficiency in financial software and legal document management systems. • Working proficiency with Microsoft Office Suites. • Working knowledge of real estate development software, preferred. • Working knowledge of maintaining budgets, document control, and project scheduling. • 2 years of accounting-related experience, preferred.
About Arco LLC
At Arco, our mission is to design and build spaces that inspire and innovate. We are committed to delivering exceptional craftsmanship, providing personalized customer service, and fostering a collaborative environment for all. Our team of architects, designers, and builders work together seamlessly to create functional and beautiful spaces that exceed our clients' expectations. We believe that our success is built on trust, respect, and open communication, and we strive to build lasting relationships with our clients and colleagues. Through our holistic design philosophy, we are dedicated to building homes that not only take into consideration the way we live each day, but also contribute positively to our community.
