What are the responsibilities and job description for the Budget Analysis Supervisor position at Arizona Department of Public Safety?
The Arizona Department of Public Safety is seeking an experienced and motivated individual to join our team as a Budget Analysis Supervisor. Supervises and performs advanced budgetary analysis and financial report preparation. Assists the Comptroller (Budget Officer) with budget preparation and administration. Performs related duties as assigned.
Must successfully complete the examination process.
Training & Experience Supplemental Questionnaire (Top scores to Written Exercise and QAB)
Written Exercise - weighted 20%
Qualifications Appraisal Board (QAB) - weighted 80%1. Supervises budget personnel, which includes: interviewing prospective employees; providing and/or recommending training; coordinating, scheduling and assigning work product; establishing performance measures, goals, objectives and priorities; evaluating work performance; providing feedback, direction and guidance; keeping personnel abreast of new or revised information; answering questions; and recommending and/or implementing personnel actions
2. Assists the Comptroller with the preparation of the Department budget request (biennial and supplemental) for legislative review and adoption.
3. Allocates the Department's appropriated budget from the Legislature among the various cost centers based on appropriation bill and input from management.
4. Establishes and modifies chart of accounts for the Department to properly record all financial transactions by fund and appropriation.
5. Monitors and reviews the Department's fund and appropriation balances in computerized state accounting systems to ensure adequate monies are available for expenditures.
6. Prepares informational and follow-up reports (e.g., monthly activity, budgetary or financial, statistical, etc.) to provide accurate information and respond to questions from management.
7. Negotiates the indirect cost rate of the Department with the federal cognizant agency.
8. Gathers, analyzes and summarizes data and information in order to provide accurate information for briefs, reports and correspondence, and to assist management in developing planning strategies and efficient use of funds.
9. Proofreads written information (e.g., correspondence, contracts, etc.) to ensure accuracy of information, consistency with administrative policy, format and rules of grammar.
10. Tracks time-sensitive events to assure deadlines are met.
11. Directs the development, design, re-design, implementation, and/or enhancement of computerized systems applicable to assigned program to enhance customer service and employee productivity.
12. Acts as a liaison to high-level officials (e.g., legislators and other federal, state, county and city executives, Department management and other law enforcement administrators) to obtain and disseminate information and resolve issues. Serves as a liaison between the Department and other agencies/associations to investigate and resolve problems, and facilitate the proper flow of information.
13. Obtains and disseminates information, assesses needs and resolves discrepancies with budget personnel.
14. Conducts briefings to management or other executives to report information and answer questions.
15. Attends meetings or conferences to obtain or disseminate information regarding budget issues.
16. Trains personnel in budget-related issues.
17. Serves in the absence of the Comptroller.Knowledge of:
1. operational analysis and decision-making techniques for resource allocation and organizational effectiveness.
2. budget policies and procedures required to develop and administer a program or work unit budget.
3. fiscal management and budgetary preparation and control required to administer a program budget.
4. the principles and practices of supervision.
5. team concepts in accomplishing tasks within a group.
6. state and federal statutes, laws and regulations applicable to governmental budget and grant programs.
7. the theories, principles and practices of planning, organizing and developing program/project.
8. general accounting principles and state procurement policies.
9. records management systems (both automated and manual).
10. state financial and budgetary processes and control mechanisms, including the role of the Joint Legislative Budget Committee (JLBC) and Office of Strategic Planning and Budgeting (OSPB), to effectively develop, administer and monitor a budget and present it for legislative approval.
11. business English, spelling, grammar and punctuation to produce and proofread complex written documents.
Skill in:
1. modern office practices, procedures and equipment to perform office functions in an efficient manner.
2. the use of computer keyboard devices.
3. the use of computer software programs.
4. reviewing, proofreading, editing and verifying forms, documents, computer printouts and other written materials for accuracy and adherence to policies and procedures.
5. report writing to produce analytical and technical reports.
Ability to:
1. evaluate programs and services and develop resolutions to problems to ensure maximum utilization of resources and adherence to applicable federal, state and local laws, policies, procedures, rules and regulations.
2. independently make decisions and take appropriate action to administer programs and complete projects.
3. exercise good judgment in safeguarding confidential or sensitive information.
4. accurately interpret Department policies and procedures to provide and clarify information for personnel.
5. develop, monitor and manage a budget to ensure expenditures remain within allocated funding.
6. train personnel regarding policies and procedures applicable to the assigned program or work area.
7. develop, revise, update and prepare policies and procedures applicable to the assigned program or work area.
8. identify problems and analyze alternatives to develop viable recommendations for projects and assignments.
9. compile, correlate, analyze and present statistical and financial data to determine and project budget needs.
10. organize, prioritize and perform multiple tasks.
11. calculate moderate to complex mathematical problems.
12. work within stringent deadlines to complete projects and assignments.
13. research and reconcile inaccuracies and errors in documents, computer printouts and other written materials.
14. establish and maintain effective working relationships with those contacted in the course of assignment.
15. effectively communicate orally and in writing with all levels.
16. read, comprehend and interpret complex written materials.
17. make oral presentations to small and large audiences.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Office setting.A Bachelor's degree in accounting, finance or a related field from an accredited college or university and four (4) years of professional-level experience in accounting, finance, budget preparation or a related field.
FLSA Status: Exempt
Must successfully complete the examination process.
Training & Experience Supplemental Questionnaire (Top scores to Written Exercise and QAB)
Written Exercise - weighted 20%
Qualifications Appraisal Board (QAB) - weighted 80%1. Supervises budget personnel, which includes: interviewing prospective employees; providing and/or recommending training; coordinating, scheduling and assigning work product; establishing performance measures, goals, objectives and priorities; evaluating work performance; providing feedback, direction and guidance; keeping personnel abreast of new or revised information; answering questions; and recommending and/or implementing personnel actions
2. Assists the Comptroller with the preparation of the Department budget request (biennial and supplemental) for legislative review and adoption.
3. Allocates the Department's appropriated budget from the Legislature among the various cost centers based on appropriation bill and input from management.
4. Establishes and modifies chart of accounts for the Department to properly record all financial transactions by fund and appropriation.
5. Monitors and reviews the Department's fund and appropriation balances in computerized state accounting systems to ensure adequate monies are available for expenditures.
6. Prepares informational and follow-up reports (e.g., monthly activity, budgetary or financial, statistical, etc.) to provide accurate information and respond to questions from management.
7. Negotiates the indirect cost rate of the Department with the federal cognizant agency.
8. Gathers, analyzes and summarizes data and information in order to provide accurate information for briefs, reports and correspondence, and to assist management in developing planning strategies and efficient use of funds.
9. Proofreads written information (e.g., correspondence, contracts, etc.) to ensure accuracy of information, consistency with administrative policy, format and rules of grammar.
10. Tracks time-sensitive events to assure deadlines are met.
11. Directs the development, design, re-design, implementation, and/or enhancement of computerized systems applicable to assigned program to enhance customer service and employee productivity.
12. Acts as a liaison to high-level officials (e.g., legislators and other federal, state, county and city executives, Department management and other law enforcement administrators) to obtain and disseminate information and resolve issues. Serves as a liaison between the Department and other agencies/associations to investigate and resolve problems, and facilitate the proper flow of information.
13. Obtains and disseminates information, assesses needs and resolves discrepancies with budget personnel.
14. Conducts briefings to management or other executives to report information and answer questions.
15. Attends meetings or conferences to obtain or disseminate information regarding budget issues.
16. Trains personnel in budget-related issues.
17. Serves in the absence of the Comptroller.Knowledge of:
1. operational analysis and decision-making techniques for resource allocation and organizational effectiveness.
2. budget policies and procedures required to develop and administer a program or work unit budget.
3. fiscal management and budgetary preparation and control required to administer a program budget.
4. the principles and practices of supervision.
5. team concepts in accomplishing tasks within a group.
6. state and federal statutes, laws and regulations applicable to governmental budget and grant programs.
7. the theories, principles and practices of planning, organizing and developing program/project.
8. general accounting principles and state procurement policies.
9. records management systems (both automated and manual).
10. state financial and budgetary processes and control mechanisms, including the role of the Joint Legislative Budget Committee (JLBC) and Office of Strategic Planning and Budgeting (OSPB), to effectively develop, administer and monitor a budget and present it for legislative approval.
11. business English, spelling, grammar and punctuation to produce and proofread complex written documents.
Skill in:
1. modern office practices, procedures and equipment to perform office functions in an efficient manner.
2. the use of computer keyboard devices.
3. the use of computer software programs.
4. reviewing, proofreading, editing and verifying forms, documents, computer printouts and other written materials for accuracy and adherence to policies and procedures.
5. report writing to produce analytical and technical reports.
Ability to:
1. evaluate programs and services and develop resolutions to problems to ensure maximum utilization of resources and adherence to applicable federal, state and local laws, policies, procedures, rules and regulations.
2. independently make decisions and take appropriate action to administer programs and complete projects.
3. exercise good judgment in safeguarding confidential or sensitive information.
4. accurately interpret Department policies and procedures to provide and clarify information for personnel.
5. develop, monitor and manage a budget to ensure expenditures remain within allocated funding.
6. train personnel regarding policies and procedures applicable to the assigned program or work area.
7. develop, revise, update and prepare policies and procedures applicable to the assigned program or work area.
8. identify problems and analyze alternatives to develop viable recommendations for projects and assignments.
9. compile, correlate, analyze and present statistical and financial data to determine and project budget needs.
10. organize, prioritize and perform multiple tasks.
11. calculate moderate to complex mathematical problems.
12. work within stringent deadlines to complete projects and assignments.
13. research and reconcile inaccuracies and errors in documents, computer printouts and other written materials.
14. establish and maintain effective working relationships with those contacted in the course of assignment.
15. effectively communicate orally and in writing with all levels.
16. read, comprehend and interpret complex written materials.
17. make oral presentations to small and large audiences.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Office setting.A Bachelor's degree in accounting, finance or a related field from an accredited college or university and four (4) years of professional-level experience in accounting, finance, budget preparation or a related field.
FLSA Status: Exempt
Salary : $102,349
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