Exec Asst to Dean

The Sandra Day O'Connor College of Law seeks a dynamic individual to support the Dean and Asst Dean/Chief of Staff of the Sandra Day O’Connor College of Law at Arizona State. The Executive Assistant to Dean position will provide a wide range of administrative level support, coordination, and liaison functions for the dean’s office and other levels of administration. This position will require considerable independence of action and be held to the highest degree of confidentiality pertaining to sensitive materials and information.

• Serves as the primary point of contact on matters pertaining to the dean’s office by Provost, University, legal community, and other community constituencies.
• Prioritizes incoming issues and determines the appropriate course of action to ensure the most efficient/effective use of the dean’s time.
• Oversees the management of the dean’s calendar, which includes scheduling meeting and constant updating of his/her calendar and obligations.
• Responsible for all facets of travel arrangements for the dean, including flights, hotels, meeting agendas, itineraries, car rentals, etc.
• Reviews all receipts for travel and processes expenses through the Concur travel system
• Reconciles ASU Purchasing Card and ASU Foundation credit card on behalf of the dean,
• Researches, coordinates and processes Faculty personnel actions, including Promotion and Tenure, Retirements, Sabbaticals, consulting forms, and offer letters for new Faculty.
• Collects and maintains course evaluations for all Law courses.
• Coordinates workshops, meetings or conferences, scheduling and participant communications.
• Coordinates major development activities for the dean in conjunction with Events and Fundraising teams.
• Sets dates and times for ASU Law Faculty Meetings, as well as attend the meeting to take minutes of the meeting for distribution to Faculty afterwards.
• Creates forms and tally votes for Faculty Advisory Committee.
• Supervises the Faculty Administrative support team, leadership staff, copy center and reception, (7 - 10 individuals), which includes interviewing and hiring, performance evaluations, time off requests, problem solving and prioritizing duties as needed .
• Assists with Honor Code documentation and scheduling meetings as necessary.
• Interacts and maintains liaison with students, faculty, staff and outside/community agencies and represent ASU Law at respective meetings.
• Proofs and processes letters and correspondence for the dean.
• Exercises sound judgement in decision-making and the foresight to anticipate, recognize and resolve issues for the dean.
• Physical presence at the workplace is an essential function or requirement of this job.
• Perform other duties as assigned to support the goals of ASU Law and/or ASU.

Bachelor's degree in business, education or related field and five (5) years of related work experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

• Experience working in a higher education environment (ASU experience preferred)
• Experience working with confidential information
• Experience supervising others (3 years preferred)
• Experience analyzing and comprehending complex issues
• Experience using Microsoft Excel, Word, Outlook, PowerPoint and Access database
• Evidence of high attention to deal and critical thinking skills
• Experience coordinating senior level management calendaring
• Experience arranging travel (Concur travel experience preferred)
• Experience working in a fast paced, high volume office environment with constant deadlines and changing priorities
• Experience in developing and maintaining cooperative working relationships with others
• Evidence of effective communication skills, including composition, grammar, spelling and proofreading skills

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.