Academic Advising Professional III

Principal Responsibilities:

• Creates and presents academic and program information at New Student Orientation to First-Year and Transfer students, along with their guests.
• Interprets and advises students on University, College, and Departmental policies, procedures, and academic requirements.
• Creates/maintains materials for students to more easily navigate their degree paths such as 4-year plans, course checklists, and Advisement Reports (curricular updates).
• Assists students in course planning to meet academic requirements and/or career preparation. May assist with manual enrollment into department courses including research, preceptorship, and internships for university credit.
• Identifies or evaluates options for students who must petition for an exception to a course or program requirement. Makes approved adjustments to student’s program of study. 
• Assesses students’ stage of development (academic, career, and personal) to promote academic growth by determining suitable developmental tasks and engagement opportunities. Helps students explore pertinent internships, club involvement, volunteer work, and undergraduate research opportunities.
• Assists student in establishing realistic and attainable academic and career goals; refers students to additional career counseling services as needed; may facilitate student internships and partnerships with industry and alumni.
• Monitors academic progress of students; determines eligibility and satisfactory progress toward degree; identifies current and potential needs or problem areas (e.g., study skills, tutoring) and refers students to appropriate campus resources for further assistance.
• Evaluates transfer credits from other academic institutions for applicability to degree program.
• Maintains student files, records, and database; documents all pertinent student information in Trellis (Advising Notes); updates computerized information system regarding changes to student status and performs data analysis as necessary.
• Gathers and/or calculates necessary information such as GPAs or enrollment statistics; prepares various reports as requested.
• Assists in the development and coordination of seminars, workshops, and other activities/events for student onboarding, building community, academic recovery, student engagement, and student retention; conducts assessment of these events and activities.
• Processes degree checks/audits for students planning to graduate.
• Assists in the development and coordination of seminars, workshops, and other activities/events for building community, academic recovery, student engagement, and student retention; conducts assessment of these events and activities.
• Assists the College of Science central advising office with general drop-in advising.
• May teach a 1-unit success course, SCI 195a or similar, each fall and/or spring to onboard new majors or assist students in Academic Recovery; may be involved with leading other interventions as requested.
• Assists in the development and coordination of student poster fairs, graduation ceremonies, and recruitment events (few times per year).
• Serves on faculty-led undergraduate GEOS committees such as curriculum, scholarships, curriculum assessment, and student awards.
• Participates in campus-wide committees and special projects to continue to develop professionally and stay up to date on advising practices. (i.e. monthly UPAC – University Professional Advising Council meetings).

Non-advising related services to the department, aligned with department mission, vision, and goals:

• When needed, helps support processes related to the undergraduate program including wait-list management, course enrollment, and/or coordination of new student and transfer orientations.
• Assists in implementing undergraduate assessment.
• Coordinates with the COS Development Office to post scholarship opportunities on Scholarship Universe.
• Assists Department Head with collecting and summarizing data regarding our undergraduate program for APR and annual retreats.
• Other duties as assigned.