What are the responsibilities and job description for the Event Coordinator position at arizona?
- Receives and process moneys for event planning invoices; posts moneys to account; relays any necessary billing information to Accounts Receivable.
- Prepares and sends reservations/catering confirmations and invoices to customer. Distributes information to appropriate personnel.
- Manages student group room bookings in Student Union Memorial Center - serves as central point of contact for UA student groups needing to reserve space in the SUMC; ensures rooms are available at requested dates and times and that reservations are kept current in master calendar.
- Supervises student workers - hires, trains, schedules, and directs the work assignments of student workers, ensuring they understand and meet expectations of positions.
- Develops proposals for potential customers and coordinates pending bookings of events, focusing on customer needs, logistics and operational capabilities.
- Works directly with catering, vendors, and event services staff to ensure all event logistics and catering options/menus are presented to the customer accurately and effectively.
- Available to work nights, weekends and holidays as needed by the department.
- Additional duties as assigned by supervisor.
Knowledge, Skills, and Abilities:
- Knowledge of scheduling and contract administration.
- Knowledge of supervisory practices and principle.
- Skill in public relations and handling complaints.
- Skill in organization to coordinate several events simultaneously.
- Skill in managing multiple tasks simultaneously in a timely manner.
- Ability to function independently and intuitively in a fast-paced environment.
- Ability to communicate effectively.
Physical Requirements:
- Occasionally transports/moves a maximum of 30 pounds.
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