ACCOUNTS PAYABLE CLERK

Description

JOB TITLE: ACCOUNTS PAYABLE CLERK

JOB SUMMARY: Organize incoming invoices for payment and keep Accounts Payable current. Maintain files for charges incurred during the month for use in special billings. 

KEY RESPONSIBILITIES:

Accounts Payable:   

· Complete payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

· Reconciles processed work by verifying entries and comparing system reports to balances.

· Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.

· Pays vendors timely and captures all discount opportunities, scheduling and preparing checks, and resolving invoices, or payment discrepancies and documentation.

· Ensures credit is received for outstanding memos.

· Maintains accounting ledgers by verifying and posting account transactions.

· Prepare Positive Pay file for submittal to bank.

· Verifies vendor accounts by reconciling monthly statements and related transactions.

· Protects organization’s value by keeping information confidential.

· Keeps an organized filing system.

· Other duties as assigned by Controller.

Special Billing: Review and copy radiology and outside lab logbooks for end of the month billing. Generate invoices for specialist using our Radiology Department. Generate invoices for lab tests run for outside lab’s patients.

Create monthly reports for Administrator’s review.  

DISCLAIMER: The job description is only a summary of the typical function of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, task and duties of the jobholder might differ from this outlined in the job description and that other duties, as assigned might be a part of the job. 

Requirements

MINIMUM JOB REQUIREMENTS: -1 year of experience in accounts payable. Working knowledge of Excel, Word, and QuickBooks. Understanding of the Accounts Payable process. Strong organizational skills. Ability to be discrete with any sensitive information you are made aware of during the accounting process. 

PHYSICAL REQUIREMENTS: Lift up to 10 lbs., must be able to bend and stoop, sit, and use a computer for up to eight hours daily.