Local Office Administrative Specialist

LOCAL OFFICE ADMINISTRATIVE SPECIALIST

Date: May 1, 2024

Req ID: 39448

Location:

Clarksville, AR, US, 72830

Category: AR DEPT OF HUMAN SERVICES

Anticipated Starting Salary: $32,404.94

Position Number: 22109174

County: Johnson

Posting End Date: 05/07/2024

Anticipated Starting Salary: $32,404.94

DDS

Hiring Manager: Laura Sherwood

Preferred Qualifications:

• Knowledge and ability to complete data systems functions.
• Computer skills proficiency (such as, but not limited to) Excel, Microsoft Lists, ACCESS, Word, Outlook.
• Organizational skills including the ability to track projects, reports and internal/external communication tasks.
• Leadership skills to persevere independently through project and task completion.
• Ability to research, analyze and evaluate information independently.
• Ability to interpret data effectively.
• Ability to write and communicate clearly and concisely.

The Department of Human Services is a place for people passionate about serving others and changing lives for the better. We care for Arkansans of all ages and ensure places like child care centers and nursing homes are safe. We are the safety net for the most vulnerable Arkansans. Whether you answer the phones, take applications, protect children, or help care for residents or patients at one of our facilities, you make a difference by working at DHS. Plus, working for the State has great perks, including a pension, maternity leave, paid state holidays, and much more. At DHS, we take care of our employees so you can help care for others.

Position Information

Class Code: C054C

Grade: GS05

FLSA Status: NON-EXEMPT

Salary Range: $32,405.00 - $46,987.00

Summary

The Local Office Administrative Specialist is responsible for performing administrative Duties, analysis, and may function as a lead worker or working supervisor. This position is governed by state and federal laws and agency/institution policy.

Functions

Researches and analyzes data and prepares reports explaining findings. Assists in developing or revising agency policies based on research findings. Creates and maintains various confidential records, files, and databases requiring a compilation of varied information. Responds to written and oral inquiries, interpreting agency administrative directives, policies, and procedures to ensure consistent application. Provides clerical support to staff, by composing various reports, letters, and correspondence, attends meetings, takes minutes, and answers telephone. Coordinates travel arrangements, maintains staff schedules and calendars, and schedules events. Creates, processes, and recommends revisions in a variety of forms and documents. Processes purchase orders and maintains office supplies and inventory. Produces and develops monthly production reports, statistical reports, or other regularly scheduled reports. Serves as designated computer technical support party to create, update, and maintain various websites. May supervise a small support staff by interviewing, training, assigning, and reviewing work. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of filing and recordkeeping procedures and general office procedures. Knowledge of customer service principles. Knowledge of basic accounting principles. Knowledge of computers and software applications. Ability to compose and edit correspondence, reports, and other documents. Ability to make decisions within prescribed boundaries. Ability to research data and prepare reports and recommendations.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus four years of clerical and administrative experience in the area of assignment. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.