Registrar's Assistant

Department: Registrar's Office

Salary: $23,287.00

Application Deadline: August 14, 2022

About Arkansas Tech:

Arkansas Tech University is a public, comprehensive, regional university that was established by Act 100 of the 37th Arkansas General Assembly in 1909. ATU offers credentials and degrees at the technical certification, associate, baccalaureate, graduate and doctoral levels. The university operates campuses in Russellville and Ozark as well as Arkansas Tech Career Center (ATCC). Home to almost 10,000 students, ATU offers stackable credentials and multiple entry points to higher education. In all, Arkansas Tech offers more than 100 programs of study, including many of the most sought-after four-year baccalaureate programs among college freshmen - business, engineering, physical and biological sciences, the social sciences and teacher education. Pre-professional programs prepare ATU students to become doctors, dentists, lawyers, pharmacists, physical therapists and veterinarians. For more information about Arkansas Tech University and the surrounding community, please visit our website at www.atu.edu/hr to find our “Live Here” informational resources.

Position Summary:

The Registrar’s Assistant is responsible for processing and maintaining academic records and student information associated with registration activities in an institution of higher education. This position is governed by state and federal laws and institution policy.

Essential Duties and Responsibilities:

Assists students with enrollment and class scheduling.

Receives and processes documentation, such as grade reports, academic transcripts, honors list, probation and suspension lists, transfer work, and course changes.

Enters demographic and academic data of students into history file on computer terminal.

Assists with graduation activities by reviewing and verifying requests, ordering caps and gowns, compiling rosters, and receiving and checking diplomas.

Performs registration duties such as: enrolling students into classes, reviewing information packets, completing cards for adds and drops, notifying instructors of changes, and recording class schedules on master file.

Provides assistance in the Registrar’s Office to students, faculty, and the general public, by handling transcript requests, answering questions about curriculum requirements, and distributing appropriate documents and forms.

Compiles information for statistical reports for various federal, state, and local agencies.

Performs general office duties, such as ordering supplies, composing and typing correspondence, answering phone, and making appointments.

Performs other duties as assigned.

Knowledge, Skills, and Abilities:

Knowledge of the college and university registration process.

Ability to explain and interpret registration policies and procedures.

Ability to maintain student academic records.

Ability to compile information into report form.

Minimum Requirements:

The formal education equivalent to a high school diploma, plus six months of experience in general office work with an emphasis in records management, student registration, or a related area.

Additional requirements determined by the institution for recruiting purposes require review and approval by the Arkansas Division of Higher Education.

OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Qualifications:

Experience in University Registrar’s Office or like office environment.

Ability to interpret policy and procedures.

Customer service experience.

Database data entry, storage, and retrieval experience.

Telephone and email communication skills.

Work Location, Environment, and Physical Demands:

Russellville, AR

To be considered for the position of Registrar’s Assistant, all applications must be received and processed through our applicant tracking system, Cornerstone, prior to the closing date of 08/14/2022 before 6:00 pm central time.

Please go to https://atu.csod.com/ats/careersite/search.aspx?site=1&c=atu to apply now.

This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Arkansas Tech University is an AA/EOE employer committed to attracting and retaining a diverse workforce. All qualified applicants will receive consideration for employment.