Parts clerk

Qualifications :

• High school diploma or equivalent from an accredited institution
• Obtain Class B CDL and with P and S endorsements within 90 days of employment
• Obtain Texas School Bus Driver Training Certificate within 90 days of employment
• Must maintain a driving record that meets the standards of the District insurance policy
• Five years' experience in shipping and receiving and / or automotive parts sales
• Previous school district parts department experience preferred
• Extensive knowledge of light and heavy duty part types and descriptions
• Proficient in the daily use of Microsoft Office software : Word, Excel and Outlook email

Primary Purpose :

• Procure and issue parts to mechanics
• Requisition non-inventory parts when requested
• Process requisitions to obtain purchase orders when required
• Assist Shop Foreman and Parts Foreman in any capacity needed to maintain Parts and Fleet Department efficiency
• Act in Parts Foreman capacity and duties when current foreman is out of the office

Essential Responsibilities and Duties :

• Issue parts to mechanics
• Order non inventory parts as needed
• Insure all parts leaving the parts room are charged out to the proper work order
• Place and receive inventory orders
• Pickup parts from vendors when required
• Help to maintain up to date vendor status and contact information
• Possess proficient knowledge of parts manuals and online parts manuals when provided by vendors
• Process paper work in accordance with the Parts Department operation guidelines
• File paper work, including work orders and purchase orders
• Maintain the parts room office / warehouse in a clean and organized state
• Coordinate propane and diesel fuel drops when the Parts Foreman is not available
• Help to insure the best availability of parts for District vehicles
• Maintain records, work orders and documentation of parts procured
• Perform periodic audits of orders processed by the parts clerk- check that parts received against written parts orders were the correct parts
• Spot check parts clerk paperwork and service and correct as necessary to maintain processes and procedures
• Maintain up to date parts manuals and catalogs
• Coordinate with Parts Foreman when conducting periodic inventory cycle counts (3 a year)
• Coordinate with Parts Foreman when conducting end of year 100% inventory count
• Provide recommendations to the Parts Foreman pertaining to adding and removing items from inventory
• Provide recommendations to the Parts Foreman to adjust stock levels accordingly to sufficiently provide for the service departments needs
• Provide feedback to the Parts Foreman for recommended training and education pertaining to the Parts Clerk job performance
• Provide feedback to the Parts Foreman to help assist on Performance Evaluations of the Parts Clerk
• Work with District purchasing agent when required
• Drive a school bus with students onboard when needed
• Perform other duties as requested by the Transportation Director or Transportation Fleet Manager
Equipment Used :
• Computer
• Computer
• Forklift
• Drive district vehicles
• 2- wheel dolly
• Pallet Jack

Last updated : 2024-02-23